Average Patent Administrator salary in London

Patent Paralegal – LondonA leading intellectual property firm is seeking an experienced Patent Paralegal to join its London office. This role supports a busy patents practice and involves managing patent formalities, deadlines, filings, renewals, and liaison with attorneys, clients, and patent offices.The ideal candidate will have:3+ years’ experience in patent administration or a patent paralegal roleStrong knowledge of patent formalities and proceduresExcellent organisational skills and attention to detailConfident written and verbal communication skillsAbility to manage deadlines independently in a fast-paced environmentExperience with IP records systems and formal paralegal qualifications are advantageous.This is an excellent opportunity to join a high-performing, professional team within a respected London-based IP firm.

We are recruiting a Patent Secretary to join a busy and supportive professional services environment. This role would suit an experienced Legal PA or Secretary, or someone with exposure to IP or another legal setting, who is keen to develop a career in patents. Full training will be provided for candidates without direct patent experience.The Role You will provide comprehensive secretarial, PA and administrative support to a small group of fee earners of mixed seniority, playing a key role in maintaining efficient workflows and high client service standards.Key ResponsibilitiesPreparing, formatting and amending legal documents and correspondenceManaging diaries, meetings, travel arrangements and day-to-day prioritiesMonitoring deadlines and prompt schedules using internal systemsLiaising professionally with clients, attorneys and external bodiesSupporting billing, file management and general administrative processesAssisting with projects and providing cover for colleagues when requiredAbout YouPrevious experience as a Legal PA, Secretary or Administrator (IP experience advantageous but not essential)Highly organised with strong attention to detailConfident managing multiple priorities in a fast-paced environmentStrong communication skills and a professional, client-focused approachComfortable using document management systems and Microsoft OfficeWhat’s on OfferFull training in patent proceduresA collaborative and professional working environmentOpportunity to build specialist skills within IP/patentsCompetitive salary and benefits package

The CompanyOur client is a full-service European intellectual property firm at the forefront of a rapidly changing IP landscape. As a trusted adviser to many world-class companies and brands, the firm has been regarded as a pioneer in handling intellectual property for over 200 years. It offers a truly integrated service, managing clients’ intellectual property from inception to commercialisation, enforcement, litigation, and defence.The RoleOn behalf of our client, we are seeking a Patent Secretary to support attorneys within a leading intellectual property practice. The patent support function is instrumental to the business, ensuring attorneys and clients receive high-quality administrative and organisational assistance. In this role, you will provide full PA and administrative support to approximately six fee earners of mixed seniority, helping to sustain a streamlined workflow.Responsibilities will include• Work closely with allocated fee earners, meeting regularly to review progress, discuss upcoming work, and provide updates on outstanding matters. • Manage inboxes as required. • Provide comprehensive diary management, including scheduling and coordinating in-person and virtual meetings, preparing relevant papers and presentations, and managing all associated logistics such as room bookings, refreshments, and liaison with internal teams. • Manage extensive international travel itineraries, coordinating flights, accommodation, and schedules. • Prepare invoices by reviewing and editing narratives, verifying client details, receiving unbilled WIP lists, and liaising with the accounts team as required. • Monitor e-workspaces and inboxes when fee earners are away, dealing with files independently where possible. • Attend team meetings and practice group meetings. • Prepare standard reporting letters proactively with minimal supervision. • Amend letters, emails, and specifications (including using tracked changes), ensuring documents are delivered accurately and to a consistently high standard. • Prepare papers and bundles for oral proceedings. • Manage files, including liaising with records teams to open new cases, update special instructions, scan documents, and manage case files via the document management system. • Create and maintain pages and publish material on the intranet.The PersonThe ideal candidate is proactive and able to work on their own initiative while also being a strong team player. You will be highly organised, resilient, and comfortable working to tight deadlines in a professional services environment.Candidate requirements• Previous relevant office experience as a Patent Secretary, Patent Administrator, or Legal Secretary within an intellectual property or legal team. • Proactive, with the ability to anticipate problems and devise practical solutions. • Excellent communication skills, both written and verbal. • Strong organisational skills with the ability to prioritise workload and manage turnaround times effectively. • Ability to meet tight deadlines and work well under pressure.The Salary£45,000 – £50,000 per annum, depending on experience.The HoursFull-time, 40 hours per week, Monday to Friday, 9:00 am – 5:00 pm.The Location:London, WC1B (close to Holborn Station)The Benefits• 25 days’ annual leave, increasing by 1 day per year up to 28 days. • Employer pension contribution of 5% in the first year, increasing to 10% after one year’s service. • Private medical insurance. • Life assurance of 4x base salary. • Income-protection cover for up to 5 years, compensating for up to 75% of base salary. • Cycle-to-work scheme. • Season-ticket loan. • One paid corporate volunteering day per year.