Average Facilities Administrator salary in the UK

Hours - Monday - Friday, 8:00am - 17:00pm Salary - £26,500 pa22 Holiday Days, plus Bank HolidaysEmployee discounts via PerkboxCycle to work schemeAccess to a virtual GPAccess to a health & wellbeing app We’re currently looking to recruit a Facilities Administrator to provide administrative support to the client, regional facilities managers and wider contract team and be the first point of contact for any requests. In this role, you will manage the office functions, including raising job request, raising purchase orders, updating internal and client systems and maintain a property audit tracker. You will also be required to assist with ensuring deadlines are met for submission of documentation relating to compliance, QHSE, KPI and reporting, ensuring compliance on the contract by administration of the compliance system. In addition, you will liaise with the appropriate suppliers and contractors to obtain service records and paperwork, whilst monitoring a PPM schedule booking in services as and when required to meet SLA and H & S compliance. As an Apleona Facilities Administrator, we’re looking for: IOSH as a minimumKnowledge of and experience in the Facilities Management industry (desirable)Experience of providing administrative support to a teamExperience of delivering customer service by telephone and emailExcellent customer service skillsKnowledge of operating standard office equipmentGood working knowledge of MS Word, Excel Outlook and PowerPoint In return, we’ll provide you with full training once you start and make sure that you have everything you need to do a great job and be part of our awesome team. ? Apleona is a UK provider of integrated facilities management. With a client base that extends across 520 UK operational sites, we employ over 1500 talented people to deliver service solutions that work for our clients. Our culture is fast paced, challenging and above all, friendly and we are looking for you to join us! Apleona is an equal opportunities employer, and we are committed to recruit a diverse and inclusive workforce. We base all our employment decisions on merit, job requirements and business needs. Don’t miss this opportunity, apply now!

This role involves a wide range of administrative and operational tasks to support our property and compliance functions. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to handle multiple tasks efficiently. Day-to-day of the role: Property Helpdesk: Monitor and support the Facilities Helpdesk, ensuring timely closure of all actions and requests.Chase System: Manage daily administration to ensure all planned works are completed and orders are closed within SLAs.Duty of Care: Maintain due diligence records and manage both soft and hard copy filing systems.Signatories: Process necessary paperwork and liaise with the Secretariate team for contract sign-offs.Invoices: Handle all aspects of invoice processing, liaise with suppliers regarding queries, and maintain the invoice log system.Purchasing: Monitor stock levels and place orders for various supplies, ensuring adherence to approved suppliers and protocols.Utilities: Coordinate with regions to obtain monthly utility meter readings and handle contract documentation during renewals.Hospitality: Support room bookings and setups, especially for significant events like quarterly Council meetings.General Administration: Produce signage, create name badges and access cards, manage attendance sheets, and handle other administrative tasks as required.Travel and Meetings: Arrange travel and meetings for the Compliance and Facilities teams, including taking and distributing notes at team meetings.Support Functions: Provide administrative support to HQ and Regional Coordinators and cover for the Property and Compliance functions as needed. Required Skills & Qualifications: Proven customer service and administration experience.Highly organised with excellent filing and housekeeping skills.Proficient in Microsoft Office and skilled in data input.Good communication skills, both oral and written.Ability to handle physical tasks involved in meeting room preparations.Knowledge of health and safety and compliance requirements.Ability to work independently and as part of a team, with a proactive approach to problem-solving.

This role involves a wide range of administrative and operational tasks to support our property and compliance functions. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to handle multiple tasks efficiently. Day-to-day of the role: Property Helpdesk: Monitor and support the Facilities Helpdesk, ensuring timely closure of all actions and requests.Chase System: Manage daily administration to ensure all planned works are completed and orders are closed within SLAs.Duty of Care: Maintain due diligence records and manage both soft and hard copy filing systems.Signatories: Process necessary paperwork and liaise with the Secretariate team for contract sign-offs.Invoices: Handle all aspects of invoice processing, liaise with suppliers regarding queries, and maintain the invoice log system.Purchasing: Monitor stock levels and place orders for various supplies, ensuring adherence to approved suppliers and protocols.Utilities: Coordinate with regions to obtain monthly utility meter readings and handle contract documentation during renewals.Hospitality: Support room bookings and setups, especially for significant events like quarterly Council meetings.General Administration: Produce signage, create name badges and access cards, manage attendance sheets, and handle other administrative tasks as required.Travel and Meetings: Arrange travel and meetings for the Compliance and Facilities teams, including taking and distributing notes at team meetings.Support Functions: Provide administrative support to HQ and Regional Coordinators and cover for the Property and Compliance functions as needed. Required Skills & Qualifications: Proven customer service and administration experience.Highly organised with excellent filing and housekeeping skills.Proficient in Microsoft Office and skilled in data input.Good communication skills, both oral and written.Ability to handle physical tasks involved in meeting room preparations.Knowledge of health and safety and compliance requirements.Ability to work independently and as part of a team, with a proactive approach to problem-solving.