Events Executive
Position: Full time – permanentLocation: Gatwick & Brighton / HybridAre you a self-motivated individual, driven to deliver outstanding events? Do you thrive in a collaborative environment?If so, we have an exciting opportunity for an Events Executive to help manage the logistics for our global events in the nutrition sector. Working closely with the Head of Event Operations, the Event Executive will play a key role in the day-to-day organisation and delivery of events. This includes coordinating key operational elements, liaising with venues, award entrants, sponsors, and speakers, and supporting the smooth running of events both in the lead-up and on the day itself.In line with the Company’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Gatwick & Brighton office and to work remotely for the rest of the week.What you’ll be doing:Supporting the Head of Event Operations in researching and shortlisting new venues for social evenings and other suppliers for upcoming eventsCreating sponsor and speaker packs to ensure all information and presentations are received on timeLiaising with venues to obtain menus, and to confirm logistics, accommodation and cateringLiaising with the sponsor stand supplier to ensure stand production is on track and ready for the eventLiaising, briefing and coordinating with any external suppliers such as AV, transport, photographers, etcCoordinating the award events, including managing award entries, liaising with and providing judges, sponsors, finalists and winners with relevant informationCreating documentation for onsite such as AV scripts, running orders, delegate pack check lists, judging packs, scoresheets, winners packs, etcResearching and producing onsite materials for on-screen AV, event branding, trophies, certificates, delegate bags/packs/content, etcWorking with the Head of Event Operations and marketing to produce onsite brandingDrafting final delegate information and ensuring it is sent to delegatesHelping to deliver the events onsite as part of the teamAttending internal meetings where required, taking meeting notes and distributingWhat you’ll need:Previous experience organising the delivery of events and conferencesFantastic time management and organisation skills, with the ability to multitask and prioritise in a fast-paced environment and meet multiple deadlinesExcellent attention to detail, with the ability to manage complex event logistics accuratelyEnthusiastic, self-motivated and proactive with fantastic teamwork and communication skills, both written and verbalA flexible approach with the ability to work independently and use own initiativeEffective problem-solving skills and able to remain calm under pressureStrong IT skills including MS Office, especially Word, Powerpoint and ExcelFlexibility in working hours and willingness to travel to international eventsCompany Benefits and Initiatives Include:25 days annual leave in addition to bank holidays – increasing by one additional day after 6 years, up to a maximum of 30 days.An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”.A volunteer day to take for supporting a chosen charity and giving back to the community.Opportunity for hybrid workingContributory PensionLife Assurance SchemeGroup Income ProtectionEnhanced family-friendly leave pay entitlementsWellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.Cycle to Work SchemeElectric Car SchemeWhy work for usWe provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.
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