Average Events Coordinator salary in South West London

Events Coordinator - (Commercial Services Department) Based in Kingston Upon Thames PART TIME permanent role 22.5 hours - 3 days per week (flexible) Salary £19, 600 per annum Fantastic opportunity for a candidate who has worked within an event organising position and possesses financial reporting experience. Responsibilities: Reporting to the Commercial Services Manager, you will join the Commercial Services Department and will work as part of a small team dedicated to generating this income from external and internal clients and will help and assist with the responsibility for organising and delivering an events and hospitality service. Summer Conferencing Proactively engage with existing and new clients to collate booking requirement information in preparation for the summer conferencing period. Ensure that bookings are organised in a timely manner and liaise with the Halls teams to assess availability and most appropriate room/site allocation.To support the Residential Conferencing Manager in co-ordinating summer conferencing activities including client and stakeholder liaison, administration of the booking system and related documentation, including issuing terms and conditions with all bookings, hands-on client contact and problem solving.On intake act as point of contact and trouble-shooter on problems with bookings including ensuring the client keeps to their agreement on ration of guests to rooms and facilities usage.Monitoring of payment plans and invoicing and disputes over terms and conditions of bookings. Commercial Services Contract management duties to include liaising with service providers; monitoring performance and compiling performance reports; acting as contract lead for the organisation and the Commercial Services department.Performance reporting duties will include the compilation of reporting statistics and other required information for inclusion in the Monthly Service Report. Campus Events To organise commercial and internal events at the establishment’s venues to the agreed standard and within the agreed procedures, meeting all reasonable customer expectations, and using any internal or third-party contractors to ensure that services are delivered as specified and agreed. Administration To maintain the administration function of the Conference Office to ensure it is always up to date including, helping to maintain and update the Events Diaries, issuing terms & conditions of bookings with all booking details, raising invoices and monitoring contracted deposits and other income, maintaining the log of event expenditure against event sales and to assist in the annual review of charges and tariffs. To manage receipt of monies in accordance with payment agreements and terms and conditions, escalating any issues to the Manager when necessary.To prepare financial report monthly on conferencing income versus forecast liaising with Finance department as required and explain any variances to the Commercial Services Manager.To complete regular statistical returns and reports and collate client feedback for external and internal use including reports to board level.To organise events ensuring all expenditure is controlled and is in line with financial regulations and procedures, for budgetary cost levels and margins to be met.To use, develop and maintain appropriate support systems, literature and appropriate office processes and procedures to help ensure that enquiries and sales leads are speedily and satisfactorily processed, and events are organised. Client Liaison & Building Relationships Develop a detailed understanding of establishment’s facilities liaising with internal and external providers including facilities, and catering staff to ensure full understanding of clients’ requirements and what services can be offered. When appropriate, negotiate with clients and/or the internal depts Marketing & New Business Maintain appropriate data to measure and review the effectiveness of marketing strategies. Working with the rest of the team in the research and development of an effective marketing plan to achieve additional business.Seek business opportunities by attending trade exhibitions and conferences, making and maintaining suitable contacts, advertising and marketing when necessary.To proactively sell to prospective and existing clients and to up-sell and maximise revenue generation from all clients. Generic Working & Flexibility Take a hands-on approach to service delivery involving meet and greet of clients, supervising other university support services and dealing with all Conference Office activities as required. Sustainability Assist with and sometimes lead company initiatives concerned with advancing company’s sustainability objectives. Person specification: The ideal candidate will possess previous experience as an Events Coordinator or within an events organising positionPossess financial reporting experience is essential and have a good standard of numeracy.Hold a degree in Events Management and or finance (or equivalent relevant qualification.Previous experience in customer facing role is essentialYou will possess excellent relationship management skills with the ability to build rapport easily and negotiate confidently with clients at all levelsBe proficient in MS Office - particularly ExcelMust possess excellent communication skills with a very high standard of written and spoken EnglishHave a good level of report writing and performance reporting skills.Ability to work well under pressure and adapt well to changes to suit varying needs of different clientsA good team playerThe ability to come up with creative new ideas and ways of seeing and doing thingsThe ability to travel to different sites of the establishmentCar owner/ driver desirableHappy to work evenings and weekends as and when required.Candidates living within an easily commutable of the Kingston upon Thames area are preference

PART TIME permanent role 22.5 hours - 3 days per week (flexible) Salary £19, 600 per annum Fantastic opportunity for a candidate who has worked within an event organising position and possesses financial reporting experience. Responsibilities: Reporting to the Commercial Services Manager the Commercial Services Officer will work as part of a small team dedicated to generating this income from external and internal clients and will help and assist with the responsibility for organising and delivering an events and hospitality service. Summer Conferencing Proactively engage with existing and new clients to collate booking requirement information in preparation for the summer conferencing period. Ensure that bookings are organised in a timely manner and liaise with the Halls teams to assess availability and most appropriate room/site allocation.To support the Residential Conferencing Manager in co-ordinating summer conferencing activities including client and stakeholder liaison, administration of the booking system and related documentation, including issuing terms and conditions with all bookings, hands-on client contact and problem solving.On intake act as point of contact and trouble-shooter on problems with bookings including ensuring the client keeps to their agreement on ration of guests to rooms and facilities usage.Monitoring of payment plans and invoicing and disputes over terms and conditions of bookings. Commercial Services Contract management duties to include liaising with service providers; monitoring performance and compiling performance reports; acting as contract lead for the organisation and the Commercial Services department.Performance reporting duties will include the compilation of reporting statistics and other required information for inclusion in the Monthly Service Report. Campus Events To organise commercial and internal events at the establishment’s venues to the agreed standard and within the agreed procedures, meeting all reasonable customer expectations, and using any internal or third-party contractors to ensure that services are delivered as specified and agreed. Administration To maintain the administration function of the Conference Office to ensure it is always up to date including, helping to maintain and update the Events Diaries, issuing terms & conditions of bookings with all booking details, raising invoices and monitoring contracted deposits and other income, maintaining the log of event expenditure against event sales and to assist in the annual review of charges and tariffs. To manage receipt of monies in accordance with payment agreements and terms and conditions, escalating any issues to the Commercial Services Manager when necessary. To prepare financial report monthly on conferencing income versus forecast liaising with Finance department as required and explain any variances to the Commercial Services Manager.To complete regular statistical returns and reports and collate client feedback for external and internal use including reports to board level.To organise events ensuring all expenditure is controlled and is in line with financial regulations and procedures, for budgetary cost levels and margins to be met.To use, develop and maintain appropriate support systems, literature and appropriate office processes and procedures to help ensure that enquiries and sales leads are speedily and satisfactorily processed, and events are organised. Marketing & New Business Maintain appropriate data to measure and review the effectiveness of marketing strategies. Working with the rest of the team in the research and development of an effective marketing plan to achieve additional business.Together with the team, promote the Conference Office of the establishment y by helping to market its assets and services.Seek business opportunities by attending trade exhibitions and conferences, making and maintaining suitable contacts, advertising and marketing when necessary.To proactively sell to prospective and existing clients and to up-sell and maximise revenue generation from all clients. Generic Working & Flexibility Take a hands-on approach to service delivery involving meet and greet of clients, supervising other university support services and dealing with all Conference Office activities as required.Any other duties commensurate with the responsibilities of this post.SustainabilityAssist with and sometimes lead company initiatives concerned with advancing company’s sustainability objectives. Person specification: The ideal candidate will possess previous experience as an Events Coordinator or within an event organising position.Possess financial reporting experience is essential and have a good standard of numeracy. Hold a degree in Events Management and or finance (or equivalent relevant qualification. Previous experience in customer facing role is essential.You will possess excellent relationship management skills with the ability to build rapport easily and negotiate confidently with clients at all levels.Be proficient in MS Office - particularly Excel. Must possess excellent communication skills with a very high standard of written and spoken English.Have a good level of report writing and performance reporting skills.Ability to work well under pressure and adapt well to changes to suit varying needs of different clients.A good team player. The ability to come up with creative new ideas and ways of seeing and doing things.The ability to travel to different sites of the establishment.Car owner/ driver desirable.Happy to work evenings and weekends as and when required. Candidates living within an easily commutable of the Kingston upon Thames area are preference.

Job Title: Recruitment CoordinatorLocation: Chancery Lane/Farringdon (Abbatt Office)Salary: £28,000 - £30,000 + bonus potentialContract Type: Full-time, Permanent About the role:Are you a super-organised admin whiz who also enjoys connecting with people? We're looking for someone who can keep the team running smoothly while confidently engaging with candidates. Join Abbatt, an award-winning recruitment agency in the Residential Property sector, and play a key role in helping us find and place top talent. You'll be joining our Permanent Team-we're ambitious, growing fast, and have big plans for the future. There's lots of potential here, and this role is a great opportunity to be part of that journey while growing your own career. Key responsibilities: Keep our recruitment process on track, including admin, scheduling, and compliance Source and speak with candidates Support Consultants on live roles Maintain accurate records and databases Help deliver a smooth, quality candidate experience Person specification: Experience in admin or customer service (recruitment experience is a plus) Highly organised and detail-focused Enjoy connecting with people and building relationships Driven, motivated, and bring positive energy to the team Thrive in a fast-paced environment and don't shy away from hard work Have a can-do attitude and take ownership of tasks Excited by the opportunity to grow and make a real impact Attitude matters more than experience here-if you're eager to learn, work hard, and bring great energy, we want to hear from you. What we offer: Career growth and training with full support to develop Friendly, sociable team culture with regular socials and monthly team events Two paid lunches a month and free snacks stocked daily Wellbeing benefits including 50% off gym membership, private healthcare, and Employee Assistance Programme 33 days annual leave including bank holidays Commuter support with a season ticket loan available Hybrid working-1 day per week, offered after the initial onboarding period Ready to get started? Apply now if you'd like to be considered. Interviews will commence ASAP. We're excited to meet the right person!