Average Document Specialist salary in the UK

Owen Reed is thrilled to announce an exceptional opportunity for a dedicated and dynamic individual to join a top-tier law firm in London as an Administrator (Corporate) on a 12-month Fixed Term Contract (FTC). This role offers the perfect blend of professional challenge and work-life balance, ideal for those who thrive in a vibrant, fast-paced environment. Role overview We are looking for an organised and ambitious Administrator to work as part of a team within our Corporate practice based at the firm’s Head Office in London, initially on a 12 month FTC. The role is to work alongside a wider team of two Administrators and 22 Executive Assistants ('EAs’) across our three Corporate groups. As with all client-led industries, a degree of flexibility is required. The role will report to the Corporate Practice Support Manager ('PSM’). The successful candidate will provide administrative support across our Corporate practice stream, playing a critical role in undertaking routine administrative tasks to support the wider team including EAs, trainees and, in some instances, newly qualified lawyers. This role is an excellent opportunity for someone who is Administrator - 12 Month FTC keen to learn and develop in an administrator role, providing exceptional service within a busy and professional environment. The role offers defined career progression for the right individual. Key Responsibilities The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9.30 a.m. to 5.30 p.m.. Draft simple emails and create standard form letters, using house styles and templates.Amend and engross correspondence, engagement letters, documents, agendas, reports, presentations, diagrams and spreadsheets.Assist EAs with document automation.Update worklists.Create courier request forms and prepare appropriate packaging.Collect and distribute internal and external mail.Process expense claims (Chrome River).Enter fee-earner time (Carpe Diem).Index and bundle files/documents for archiving.Create spine labels and front sheets for lever-arch folders.General administrative support, e.g. bundling, indexing, photocopying, printing and scanning.Book meeting rooms, restaurants and taxis, and arrange refreshments for internal meetings.Monitor stationery cupboards and liaise with Facilities to ensure fully and appropriately stocked at all times.Maintain up-to-date knowledge in relation to internal and external travel policies and procedures, check country specific safety advice and travel news via the firm’s travel insurance provider’s travel resources website.Assist with the organisation of events and hospitality, to include collating RSVPs, arranging restaurants/venues and any necessary equipment, attending events and supporting the preparation and distribution of name badges.Attend and contribute to team meetings as required.Assist EAs in maintaining and updating contact information within the firm’s Client Relationship Management system (Dynamics).Build strong working relationships with EA team and wider fee earner team.Build strong and collaborative relationships with business services teams and maintain effective and efficient use of business support services.Facilitate knowledge sharing within peer group and wider team, and provide team support to cover absences and during times of increased workflow. Administrator - 12 Month FTCMaintain a comprehensive knowledge of, and ensure compliance with, quality standards and the firm’s policies in general.Undertake additional ad hoc duties to support the group as necessary. Candidate profile Candidates for this position must have: Minimum of 4 GCSEs at Grade 5/C or above, one of which to be English Language.Basic knowledge of Microsoft Office Suite (including Word, Excel and PowerPoint).Excellent attention to detail and use of grammar.Good typing speed, maintaining accuracy and pride in their work product.Good interpersonal and communication skills and the ability to work well within a team/be a strong team-player.A solution-focused attitude.A collaborative and supportive approach in relation to the business and its initiatives, and a willingness to get to grips with new technology, taking the training opportunities provided by the firm.The ability to manage and prioritise a varied workflow, and to remain proactive and flexible at all times.The ability to anticipate and identify potential problems and escalate appropriately.Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines.A willingness and confidence to make suggestions where appropriate, and to be adaptable and open to change.Professionalism and integrity, displaying high standards of professional ethics. You will also be expected to display the attributes set out under the firm’s Key Behaviours for Business Services staff for this level of role. Below are the most relevant for this role:Technical and professional expertiseService excellenceDrive to deliverAnalysis and judgementCommunication and influenceWorking with othersResilience Business Services Development

Owen Reed is looking to recruit a Float Practice Assistant to join a top law firm in London or Cambridge.The Float Team Assistant's principal role is team focused role to provide effective holiday and sickness support for the Team Assistants based either in our London or Cambridge office, but with flexibility to travel to London, Cambridge and Oxford when required. Working across the business supporting the legal teams in a fast-paced environment, the role is ideally suited to a candidate who is proactive, flexible and has exceptional organisational skills. Duties and Responsibilities Diary management.When required proactively managing partners' inboxes to ensure all queries are dealt with in a timely manner.Answer external and internal calls and ensure accurate messages are taken.Check documentation produced by the Document Production team.Collate outgoing post daily; this includes printing, photocopying, scanning and filing/e-filing.Assist lawyers with their billing.Deal with payment requests.Prepare and submit expense claims.Support lawyers with the file opening and closing processes.Deal with client queries and general administration tasks.Arrange handover meeting at start and end of cover period.Provide wider LOP's support as necessary.Undertake any other duties as reasonably requested by the line manager or lawyers in order to meet the needs of the business. Skills/Experience Previous experience gained in an administrative role supporting a team in a similar professional services environment (ideally legal).Excellent IT skills across a broad range of MS Office and other business management applications.Strong time management skills; will need to juggle a number of tasks at any given time, plan ahead, and have the ability to re-prioritise and adapt to changes in requirements.Excellent attention to detail, with the ability to deliver work to a consistently high standard of precision (even under pressure) in an environment where accuracy is prized.A flexible approach to work: able to respond positively and willingly to changes to requirements, schedules, work required etc.Organised and methodical, and able to operate effectively within structured work processes, in particular, with compliance/quality control frameworks.Self-motivated team player who takes ownership and responsibility for tasksWell-developed interpersonal skills, with the ability to work effectively with a range of people and working styles.Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing, including drafting business emails/correspondence.High levels of discretion, with the ability to deal effectively with sensitive or confidential information.

Document Production Manager 12-month contract London Annual salary: up to £75,000 Large prestigious London based law firm are looking to hire an experienced Document Production Manager to join their busy and thriving business support team, this role provides assistance to the firm's offices through its support teams, including Document Production, Team Assistants, Design, Graphics, Executive Assistant Hub and Digital Marketing. This new position is an initial 12-month contract, paying an annual salary of up to £75,000. The role will be working from the firms London office 4 days per week, and from home for 1 day a week. This role will be working as a Document Production Manager/Global Business Support Manager, where you will manage multiple streams, with the core being the Document Production (DP) day shift team. The DP team operates on a 24/7 basis, providing a first-class professional document production service globally, primarily to partners and fee earners. You will co-lead with the Global Business Support team and work efficiently with the overseas Document Production teams in Delhi, Hyderabad and Warsaw, to ensure the service is seamless in its delivery. In addition, you will manage the Business Services Team Leader, supporting the line management of a team of Team Assistants, and Secretaries. This new position will be working closely with the Practice Area Service Centre Managers and the EA Hub Manager to ensure service is seamless in its delivery. You will be responsible for ensuring that all team members provide a professional service to global offices. Primarily this service will be "day hours", working closely with the other DP Manager and the having a full understanding of the service. Document Production Operational Management Monitor and manage workflow, deadlines and quality output.Liaise daily with DP London, Delhi, Hyderabad and Warsaw to ensure full management handover of shift, highlighting any issues, exceptions or comments on the operation.Maintain direct contact with workflow/client liaison specialists during the shift; monitoring and managing productivity of the team.Identify the source of problem jobs and address training needs.Implement and ensure compliance with all departmental policies and procedures.Effectively use management information systems to manage the team in terms of quality, productivity, and performance. Ensure all London, Delhi, Hyderabad and Warsaw team members are utilising the workflow tool (Elevate). People and Performance Management Line management, performance management and career development for all direct reports; coach and develop to maximise their potential.Succession planning for direct reports.Manage the overall effectiveness of the team's performance.Facilitate the sharing of knowledge and leading-edge concepts, as appropriate.Assess salary and bonus review decisions for Global Business Services teams, ensuring appropriate ratings and reward decisions are made against the competency expectations. Feed into the Head of Global Business Support and moderate with Delhi, Hyderabad and Warsaw to ensure consistency and fairness.Monitor and approve holiday, absence and overtime requests taking into account business needs and oversight of GBS/DP resources and cost implications.Manage sickness absence and return-to-work discussions within the team and management of team capability issues, such as ER and Occupational Health and well-being matters, with support from the HR Business Partner team. Skills You will have strong stakeholder management skills.You will have flexible and effective communication skills, both verbal and written.You will have a proven ability to influence at all levels. Experience You will have experience of managing a large team in a professional services environment, with a focus on service delivery. Offshore experience is highly desirable but not essential.Ideally, you will have solid experience of the full management process to include performance review and performance management. Knowledge You will have a solid understanding of analytical data with the ability to clearly articulate and present findings. You will have a thorough working knowledge of Word, PowerPoint, Excel and Outlook as well as Document Production computerised systems (intermediate or above). This is an exceptional opportunity to join a highly prestigious firm, who really look after and invest in their employees, the salary, benefits, bonus, perks, and onsite facilities are truly exceptional! To apply for this new role please send your CV to Gemma at HYF today.