Digital Events Production Executive
Position: Full time – permanentLocation: Gatwick / HybridDo you excel in a fast-paced environment which utilises your administrative, organisation, and collaboration skills? Are you passionate about digital tools and eager to support in delivering impactful webinars while working with creative and production teams?We are looking for a Digital Events Production Executive to support the Digital Events team with the smooth delivery of webinars and the associated digital campaigns across all William Reed brands. Working closely with the Head of Digital Event Development, Heads of Production and Video and the Webinar Producers, the Digital Events Production Executive will play a pivotal role in providing essential administrative and operational support, including managing digital asset workflows, maintaining documentation, and supporting both internal and external stakeholders to deliver high-quality digital events.What you’ll be doing:Administrative Support: Coordinating and managing the daily administrative tasks for the Digital Events team, including as and when necessary, scheduling meetings, preparing agendas, taking minutes, and following up on action itemsEvent Logistics: Assisting with the logistical planning and execution of digital events, including support in managing event calendars and with webinar bookings mailbox coordinationClient and Stakeholder Liaison: Acting as a point of contact for internal teams (sales, marketing, editorial) and external partners (clients, speakers, sponsors), ensuring timely and accurate communicationDigital Asset Management: Overseeing the collection, verification, and organisation of all digital assets and materials required for webinars, ensuring they meet specifications and are delivered on timeDatabase and Documentation: Maintaining and updating databases of clients, speakers, and event participants, and organising and updating how-to guides, specifications, and guideline documentation to support internal and external communicationReporting and Quality Assurance: Compiling and distributing regular reports on lead extracts as and when needed, as well as reviewing digital assets for quality and compliance with brand guidelinesProcess Improvement: Identifying opportunities to streamline administrative processes and contributing to the development of best practice guides and training materialsCampaign Tracking: Monitoring the progress of multiple webinar campaigns, ensuring deadlines are met and stakeholders are kept informedTeam Collaboration: Participating in regular team meetings, contributing ideas for improving digital event delivery, and supporting colleagues as neededWhat you’ll need:Previous experience of working successfully in an administration role in a busy and complex work environmentExcellent time management and organisation skills, with the ability to manage multiple projects and priorities effectively and work to strict deadlinesFantastic accuracy skills and attention to detail, with an aptitude for processes and dealing with dataEnthusiastic, self-motivated and proactive with fantastic teamwork and communication skills, both written and verbal, to collaborate confidently across internal teams and with external stakeholdersA flexible and adaptable approach with the ability to use own initiative and work independently, but also recognise when to seek guidanceA passion for exploration and learning of new digital tools and technologiesProficient IT skills including MS Office (Word, Excel, PowerPoint, Outlook, etc)Experience using online project management tools such as Monday .com or Trello is desirable, but not essentialFlexibility in working hours to align with international stakeholders or eventsCompany Benefits and Initiatives Include:25 days annual leave in addition to bank holidays – increasing by one additional day after 6 years, up to a maximum of 30 days.An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”.A volunteer day to take for supporting a chosen charity and giving back to the community.Opportunity for hybrid workingContributory PensionLife Assurance SchemeGroup Income ProtectionEnhanced family-friendly leave pay entitlementsWellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.Cycle to Work SchemeElectric Car SchemeWhy work for usWe provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.
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