Executive Assistant
Executive Assistant – R&D & Commercial ProductLocation: Thornbury, Bristol (On-site) Salary: £38,000 – £48,000 + Bonus Scheme Hours: 8:00am – 5:00pm (Business Hours)Be at the heart of innovation. Be the engine behind breakthrough medical technology.We’re looking for an energetic, proactive, and highly organised Executive Assistant to support our Head of R&D and play a pivotal role in a fast-paced, high-growth medical device environment. This is far more than a traditional EA role — it’s an opportunity to embed yourself at the centre of our R&D function, influence how the department operates, and contribute to the development of life-changing products.If you thrive in a dynamic SME setting, love solving problems before they become problems, and enjoy being the person who keeps everything moving, this could be the perfect next step.What You’ll Be DoingYou’ll be the organisational backbone of the R&D department, providing high-level executive support while also coordinating operations and contributing to project delivery. Your responsibilities will include:Expert diary and calendar management for the Head of R&D — prioritising, scheduling, and resolving conflicts with easeCoordinating internal and external meetings, preparing agendas, materials, and ensuring meeting readinessActing as a trusted gatekeeper and primary point of contact for senior stakeholdersOverseeing the day-to-day running of the R&D office, ensuring a smooth and efficient environmentManaging ordering of office supplies, lab consumables, and equipmentTracking R&D project activities, following up on actions, and ensuring deadlines are metBuilding strong relationships with external suppliers and partners to support timely project deliveryMaintaining clear documentation and status updates across multiple workstreamsWorking closely with project teams to identify and remove blockersSupporting cross-functional coordination across the businessPreparing reports, presentations, and project documentationCapturing meeting notes and actions, ensuring timely follow-upEnsuring adherence to company management systems and QHSES responsibilitiesWhat Success Looks LikeMeetings run smoothly, with all materials prepared and stakeholders alignedDeadlines are consistently met thanks to your proactive follow-upCosts are controlled through efficient ordering and supplier managementThe R&D team feels supported, organised, and empowered to focus on innovationRequirementsEssential:Minimum 2 years’ experience as an Executive Assistant or Office ManagerComfortable working on-site in Thornbury (Bristol)Experience working in a fast-paced SME environmentEnergetic, enthusiastic, and eager to get stuck inDesirable:Experience in R&D or product developmentEngineering or scientific education backgroundWhat You’ll BringWe’re looking for someone who embodies our core values: Hungry, Humble, Smart.You’ll also be:Highly proactive, resourceful, and solutions-focusedCalm under pressure with a flexible, can-do approachCollaborative and team-orientedDiscreet and professional when handling sensitive informationA strong problem-solver with excellent decision-making skillsExceptionally organised, able to juggle multiple priorities in a fast-paced environmentBenefitsThis is a rare opportunity to gain exposure to senior leadership, contribute to cutting-edge product development, and become a key player in a growing organisation. You’ll be part of a collaborative, mission-driven team working on technology that genuinely makes a difference.If you’re hungry to grow, excited by innovation, and ready to take ownership of a role that truly matters, we’d love to hear from you.Free on site parking 25 days holiday plus 8 Progression opportunities Company Bonus Competitive Salary Opportunity with a lovely growing business
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