Data Administrator
Data and Admissions OfficerLocation: East London Primary SchoolHours: Full time Monday to Friday 9-5 or 8.30-4.30 Term-Time OnlyLine Manager: School Business ManagerWe are seeking a Data and Admissions Officer to serve as the technical lead for our school’s Management Information System (MIS), Arbor. This role involves managing the complete admissions lifecycle for a large cohort of 680 pupils, ensuring absolute data integrity, leading all statutory government census returns to secure school funding, and managing complex in-year and statutory school admissions in strict compliance with the Local Authority Coordinated Admissions Scheme and GDPR regulations.Day-to-Day ResponsibilitiesDatabase Management & Statutory Returns:Act as the school’s database administrator for Arbor, ensuring the system is optimized, secure, and user permissions are correctly maintained.Lead the preparation, data cleansing, error reconciliation, and formal submission of the School Census three times per academic year to secure core school funding and Pupil Premium allocations.Systematically input, audit, and update all pupil records, ensuring data quality across various categories.Manage secure data transfers via Common Transfer Files (CTFs) using the DfE’s secure data exchange networks.Generate bespoke, highly accurate statistical reports and data trends for various stakeholders.Admissions & School Transitions:Coordinate the annual September onboarding process for new Nursery and Reception cohorts, acting as the primary liaison with the Local Authority Central Admissions Team.Process all mid-term applications, monitor application pipelines, and manage communication with prospective families.Conduct mandatory right-to-education and safeguarding checks, including document verification and induction logistics.Information Governance & General Admin Support:Ensure compliance with GDPR and the school's data protection guidelines.Plan and execute the academic year-end roll-over on the MIS system.Provide cross-cover support for attendance tracking and front-of-house telephone filtering during peak periods. Experience:Proven experience managing complex, secure databases (CRM or MIS).Experience within an educational or local government administration setting.Direct experience managing and submitting the DfE School Census (desirable).Knowledge & Skills:Deep operational knowledge of school MIS systems (e.g., Arbor, SIMS, Bromcom).Advanced skills in Microsoft Excel / Google Sheets (data extraction, VLOOKUPs, filters).Excellent analytical and problem-solving skills under strict statutory deadlines.Clear understanding of the Data Protection Act / GDPR.Personal Attributes:Meticulous attention to detail and data accuracy.Absolute discretion when managing highly sensitive, confidential pupil data.Ability to manage competing deadlines independently.Positive, flexible approach to working as part of a busy school office team (desirable).Please apply now apply now for the Data and Admissions Officer position only if you have relevant .
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