Average Assistant Coordinator salary in City of London

Job Description:There’s a permanent opportunity for a Bid Coordinator to work within our established bids team here at Dalkia UK.This role will be a hybrid role with expectations to work out of our London office at least 1-2 days a week. There will also be adhoc travel requirements to our other offices and sites.The role requires a proactive, highly engaged individual to provide strong support to the bid team in respect of RFI and RFP responses, internal meeting set up, proposal support, presentation support, Library and case study organisation and other sales related activities.The candidate will need to have a high level of attention to detail, writing skills, presentation, communication and stakeholder management skills.The RoleAdministration of Bid Portals, distributing information received from potential clients to the correct members of the team and uploading our information, clarification questions and ultimately our responses.Work with the Bid Managers to run Bid Planners in terms of keeping track of the calendar, scheduling meetings and ensuring the correct stakeholders can attend and finding suitable locations when these need to be in personKeep the Bid Planner updated with clarification questions asked and received, written response progress, word counts of responses and lists of appendicesCompile RFI / PQQ and SQ responses using the company information and Bid Library, where detailed answers are required engage with the Bid Writers to prepare theseKeep Company Information and the Bid Library up to date from both past responses and engaging with the relevant departments to update statistics and other informationFormat documents in both client templates and our own documentsProof read and spelling / grammar check of documentsComplete mini research projects into potential clients using the internet and any other sources to assist the team with gathering information ready for opportunitiesTake minutes in bid solutioning meetingsBenefitsAdditional earnings available through overtime - if wanted25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every yearPension with matched contributions between 6-8%Life AssurancePrivate Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependantsFlexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidanceAccess to wellbeing programmesCompany Sick PayEmployee recognition programmes which reward exceptional achievementsEmployee Referral bonus with generous bonuses for ‘referring a friend’The opportunity to use one working day per year volunteering to help the local communityEmployee Assistance Programme - free, confidential 24/7 365 support on all lifestyle mattersSmartphone/ Tablet, uniform, PPEQualifications and Experience RequiredExcellent communication skills, with internal and external stakeholders;Able to be innovative and complete research, with excellent attention to detail;A team player, prepared to work at varying levels when needed.Approachable and proactiveResponsive and ConscientiousStrong engagement skillsTaking ownership of tasks through to completionPrevious experience in bid administrationExperience in service related industry (desired)Management of on-line Portals, PQQ’s and tender processesLibrary creation and managementStrong IT skills and knowledge of MS Office, Excel, Word, PowerpointHigh level of writing and formatting skillsSelf-motivatedAt Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you.

PA / Project Coordinator – City of London In-office full time Monday- Friday, London £40–45k + benefits | 09:30–18:00, Mon–FriJoin an international architectural practice behind some of the world’s most iconic buildings. With 150+ team members across 15+ countries, our London office thrives on creativity, collaboration, and delivering high-profile projects worldwide.We’re looking for a proactive PA / Project Coordinator to provide high-level support to directors and project teams. This is a hands-on role where you’ll be immersed in exciting projects—both UK and international—ensuring everything runs seamlessly.What you’ll do Provide proactive PA support to Directors (diaries, inbox, timesheets).Coordinate client/project meetings – from scheduling to AV/IT and travel.Manage project admin: contracts, RFI’s, Architect’s Instructions.Maintain consultant and client contacts and project calendars.Support events, site visits, travel logistics, and wider team coordination.Act as a key contact point for clients, consultants, and project teams.Assist with office support, reception cover, and buddying with fellow PAs.What we’re looking for:Solid EA/PA/project support background.Proven stakeholder management – confident at bringing people together, chasing information, and keeping projects on track.Highly organised, detail-focused, and adaptable.Strong communicator with a professional, approachable style.Positive, “can-do” attitude and ability to juggle priorities.Bonus: experience in architecture, property, construction, or consultancy.Strong MS Office skills (InDesign a plus).What’s on offer: Competitive salary £40–45kHealth care, group life & income protectionProfit share schemeGenerous holiday allowance (office closes over Christmas & New Year)Be part of a world-class design practice, work alongside talented architects, and grow your career in a vibrant, creative environment. Apply today and step into a role where every day is different!

Owen Reed is looking for a Personal Assistant and Operations Coordinator for a top law firm in London. We are seeking a confident, highly organised, and client-focused Personal Assistant and Operations Coordinator to provide support to the Global Head of Facilities and Logistics and the Facilities and Client Services Manager. This is a hybrid role with four days in the office and one day working from home. Key Responsibilities: Full diary management, including scheduling across multiple time zones and managing conflicts. Organising complex travel arrangements for senior staff and large-scale events such as the Partnership Conference. Processing invoices, ad hoc expenses, and coordinating finance-related tasks. General PA duties including preparing PowerPoint presentations, Excel spreadsheets, Word documents, and proofreading. Acting as the primary contact for business travel queries and liaising with global travel providers. Coordinating insurance renewals, company car administration, and other operational processes. Supporting first aid and fire warden arrangements, maintaining intranet content, and managing document filing systems. Assisting with carbon accounting and sustainability initiatives as required. Essential Requirements: Strong academic background, degree-level education or equivalent professional experience. Advanced Microsoft Office skills (Word, Excel, PowerPoint) with strong business writing and numeracy. Previous experience in a legal or professional services environment preferred. Highly organised, proactive, and able to handle confidential information with integrity. Excellent attention to detail, ability to work under pressure, and adaptable to changing priorities. Hours & Benefits: Working hours: 9:30am - 5:30pm, Monday to Friday. Flexibility required. Hybrid working: 4 days in the office, 1 day at home. 12-week probation and notice period. Flexible benefits package including pension, private medical, season ticket loan, subsidised gym, lifestyle discounts, and on-site café.