System Project Manager

Housing Management System Project Manager

Temporary (18 months), Full Time

In scope of IR35

£29.17 per hour

Location: Basildon

Closing Date: 20th May 2024

This is a hybrid role with the expectation to be in the office to meet business needs (minimum of 2 days per month).

The role

To main purpose of this role is to own the Housing Management System replacement project from inception, through procurement to delivery into live ensuring all their rules are adhered to including change control, procurement and budget control.

Accountabilities

• To be responsible for the successful delivery of the HMS project on time, budget and to quality standards. To monitor, report and review the management of the project.
• To lead a medium sized procurement activity to ensure the correct product is purchased to meet the needs of the housing service.
• To maintain a good working knowledge of housing services as applying to the project to ensure all relevant design questions are directly quickly to the relevant SME.
• To carry out post implementation reviews, identifying further opportunities for benefits realisation.
• Prepare detailed and realistic plans (including quality, risk and communications plans) and track activities, costs and resource usage against project schedules, providing regular reports to appropriate stakeholders and intervening to handle deviations from plan.
• To liaise with service owners and senior management team to ensure that all elements of the project are understood and delivered in line with requirements and expectations and that they are communicated in an appropriate and timely manner.
• To coordinate allocated resources (including Business Analysts and technical staff plus other services staff) to ensure clarity of expectations and tasks that need to be carried out.
• To design and implement a rigorous training programme in conjunction with service subject matter experts and external contractors.
• Ensure that this project is formally closed and, where appropriate, subsequently reviewed, and that lessons learned are recorded and socialised within the organisation.
• To maintain relationships with external contractors ensuring that appropriate skills and support can be resourced as and when required within Basildon Council procedures.
• To work with ICT Management to understand the best practice for future operating procedures and ensure that this is documented in project plans.
• To drive continuous improvement with service leads to ensure that the service provided by the ICT Service is an exemplar service.
• Produce business cases for consideration by ICT related boards obtaining information from within the Council and external suppliers.
• Identify, record and manage risks associated with the work, which are likely to be complex with significant impact, across more than one functional area and/or on partners
• Represent the ICT service and Basildon Council at internal and external meetings as required.
• Must be able to continue duties outside normal operating hours as required to support the Head of ICT, Resilience and Information Governance areas of responsibility.
• You must ensure that you comply at all times with the General Data Protection Act, relating to personal information held by the Council. Any employee who misuses, accesses or discloses personal data relating to a living individual without checking that it is to be used for an authorised purpose relevant to the Authority, may be prosecuted in a Criminal Court, as well as facing disciplinary action.
• Undertake all the duties within the framework of Equal Opportunities.
• Any other duties appropriate to the post: These other duties must be equivalent to or below the salary and status of the role and, where appropriate, under the Equality Act 2010, due consideration must be given to any employees with a "protected characteristic".
• You must cooperate in all matters relating to Health and Safety and implement all procedures for your job role. The identification of Health and Safety related risks within the working environment must be highlighted to your management.
• Coordinate and manage the project team through various stages of the project lifecycle: discovery, specification creation, development, UAT and release.

The experience you will bring

• Extensive experience in procurement management for public sector projects
• Knowledge of Housing services/Management within a Local Authority or RSL environment.
• Proven track record of successfully managing large-scale procurement projects.
• Experience of writing technical specification documents to inform procurement activities
• Experience of creating and maintain positive relationships with suppliers
• Strong knowledge (minimum of 5yrs experience) of Prince II, Agile or alternative IT project delivery tools and aids.
• A good working knowledge of analysing Risk and Risk mitigation techniques within the public sector.

Additional information

The Assistant Director for Digital and Customer Access aims to provide dynamic service provision across all disciplines. With an ICT strategy that focuses on an ambitious direction of transformation as early adopters of cutting edge thinking for the sector. To achieve the goals and ambitions of all members of the team will be expected to have a flexible approach while working in a matrix environment.