Receptionist

Admin Assistant / Receptionist Job Description

Our client (an award-winning architectural studio) is hiring an administrator / receptionist to join its 100+ team in London’s West End.

Please note this role is full-time, 5 days in the office, 25k,

The role will include:

Reception / Administration

• Answering the phone and taking accurate messages
• Greeting clients/visitors
• Setting up and catering for meetings
• Manage meeting calendars
• Order couriers/taxis when requested
• Managing Post
• Binding of reports
• Typing of filenotes, minutes or letters as requested
• Archiving
• Supporting the Office Manager on any facilities issues
• Provide cover for the Office Manager when needed
• Monitoring and ordering office / kitchen supplies and stationery
• Update Carbon Reporting spreadsheet
• General ad hoc administration and support as required

Continued Professional Development (CPD)

• Update CPD records on Intranet system
• Monitor CPD attendance, file records accordingly

Management System Assistance

Carry out administrative and data entry tasks .

Person Spec

• MS Office skills (Word, Excel, PowerPoint, Adobe)
• Strong verbal and written communication skills
• Able to work effectively independently and as part of a team
• Excellent time management and attention to detail
• Ability to work in a fast paced environment and prioritise effectively
• Excellent time management and organisation skills
• Flexible attitude
• Interest in or affinity with a design environment