Receptionist

Support the running of the front of house and client experience.

Client Details

"A modern law firm reflecting modern lives. Whatever life looks like right now, we will support you to work in the way that you need to, ensuring that we have the best legal minds and talent for our clients"

Description

MAIN RESPONSIBILITIES

* Organise and manage catering for all meetings including ordering required food and refreshments, setting up for catered meetings, providing a point of contact during meetings to ensure that delegates have what they need, clearing up after the meeting and resetting the room

* Greeting visitors to the office, providing teas and coffees and any other support or assistance required

* Setting up of meeting room in the morning and reset for the day ahead, working to firm set standard

* Manage telephone messages that are sent to FOH team.

* Maintain neat and tidy client area, ensuring it is stocked with refreshments as needed

* Scan all post every day, ensuring checked by a partner and then emailed to relevant fee earner and their PA

* Franking and taking the post to the post office each day

* Collect DX Monday, Wednesday and Friday on a weekly basis

* Liaise with PAs to assist with security passes for visitors and/or delegate name badges

* Assist with coordinating deliveries and couriers both to and from the office

* Assist and support preparation for and smooth running of internal and external events

* Organising full staff lunches and other staff events including weekly drinks

* Replenish stock as and when required in both staff kitchen areas and ensure they are kept clean and tidy throughout the day

* Assisting with HR administration including but not limited to scheduling and running the Lunch and Learn programme, organising Length of Service gifts

* Assisting the office manager with archiving as and when required together with any other administrative support which might be required from time to time

Profile

QUALIFICATIONS & REQUIREMENTS

Essential

• Strong technical skills with knowledge of Word, Powerpoint, and Excel
• Front of House or receptionist experience

Desirable

• Work experience in a professional services environment
• Administration experience

Required competencies

• Excellent organisation with strong attention to detail
• Ability to proactively manage multiple requests for support and work to deadlines
• Able to work confidently and collaboratively across the firm
• Strong communication skills and good telephone manner
• Excellent customer service skills and positive attitude

Job Offer

You will receive a competitive salary of £29,000 along with the benefits listed below.

• All Employee Quarterly Bonus
• Yearly Salary Review
• Staff Introduction Bonus Scheme
• Individual Business Development Budgets
• Health & Wellbeing App
• Payment of Professional Memberships
• Life Assurance
• Season Ticket Loans
• Smart Health - Unlimited 24/7 GP Access
• Cycle to work scheme
• Employee Assistance programme
• Enhanced Parental Leave for all parents
• Income Protection
• Matched Pension Contribution up to 4%
• Social Committee events throughout the year
• Weekly Drinks
• Dress down Friday
• Flexible working arrangements
• Generous holiday including buy/sell scheme
• Competitive Salaries
• Gym Memberships
• Electric Vehicle Scheme