Purchasing Officer

As a Purchasing Officer you will support the efficient receipt of invoices into Yooz, to match up to orders and obtain invoice approval in line with the Financial Procedures requirements.

Client Details

Our client is a large not-for-profit organisation based in Walsall. They are a well-established institution with a large employee base and a commitment to delivering high-quality education.

Description

• Daily review of purchasing online system
• Ensuring invoices/credit notes are being captured through email/supplier portal efficiently
• Managing the inflowing invoices and where necessary, to review and submit them in a timely manner so that they are available to the approver without delay.
• Reporting on, resolve and redirect any query invoices and escalate to Purchasing System Manager/ Accounts Payable Manager
• Monitoring purchasing system email to identify non invoice documentation received ensuring they are redirected and sent to the correct email addressing going forward

• Liaise with suppliers to ensure they are following the requirements of our purchasing process
• Ensure order numbers are quoted on invoices
• Resolve any supplier queries, keeping log of all conversations and any backup
• Reconcile Supplier statements
• Assist maintaining master supplier database and setting up new suppliers in line with Financial Procedures requirements eg. IR35 legislation/checking Companies House
• Processing intercompany journals
• Checking nominal coding and processing relevant recoding journals in SAGE
• Liaising with Management Accounts team to report any overspent budget

Profile

A successful Purchasing Officer should have:

• A degree in Accounting and Finance or relevant field.
• Strong negotiation skills.
• A keen eye for detail and a results-driven approach.
• Excellent organisational skills.
• Proficiency in Microsoft Office Suite.
• Experience in the not-for-profit industry would be advantageous.

Job Offer

• A competitive salary of £23,400.
• An opportunity to work in the not-for-profit industry in Walsall.
• A supportive and inclusive work environment.
• Generous holiday leave.
• Opportunities for professional development and progression opportunities.
• Fully office based role in a new office location

If you believe you possess the skills and experience necessary to succeed in this role, don't hesitate to apply today.