PART TIME - Team Assistant

If you are a Team Assistant with Experience covering heavy diary management is a team player, collaborative, Professional and approachable, with a flexible 'can always do' attitude would love to hear from you.

Job Title - Part Time - Team Assistant

Length - 12 Fixed Term Contract - 21 hours a week.

Salary - £25,000 - £28,000 DOE

Location - Canary Wharf, 3 days in the office

DESCRIPTION.

Responsibilities will include but are not limited to.

• Full support for multiple people in the department including Directors & Partners and admin support for wider team.
• Extensive diary and calendar management
• All business and personal administration for extremely busy individuals.
• Ensuring efficient management of the Executive team incoming and outgoing correspondence, telephone calls and all other communication (verbal, paper and electronic),
• Complex diary management and co-ordination of meetings and conference calls.
• Arranging travel including flights, hotels, cars, visas etc. and preparing travel itineraries.
• General secretarial duties including dealing with post, typing, filing, photocopying, scanning, telephone calls.
• Assist with the timely preparation of agendas/minutes/actions for daily schedule, internal and Board/Committee meetings and follow up as required.
• Process expenses - to input onto the system weekly and process monthly.
• Production and amendment of reports (Excel, Word and PowerPoint) - Advanced MS Word and PowerPoint essential
• Acting as the document controller for complex documents in development
• Preparing and providing briefing papers and programmes in advance of meetings.
• Maintaining large volumes of information and prepare weekly updates by monitoring emails.
• Acted as primary point of administrative contact and liaison with other offices, individuals and external organisations to streamline communications.

PROFILE

To be considered for this role, you must:

• Have previous experience within a similar role at the same level.
• Financial service, Insurance, banking or industry experience, desirable.
• Experience dealing with multiple, team diary management.
• Excellent communication and organisational skills
• Strong interpersonal skills, able to interact confidently with colleagues / clients at all levels.
• Able to work with minimum supervision.
• Be confident with all MS Office packages

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.

BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.