PA to CFO/ Office Assistant

Based out of our Canterbury office, we are seeking an organised and detail-oriented individual to join our team as a PA to the CFO/ Office Assistant. You will be responsible for a variety of tasks crucial to the smooth operation of our financial & administrative functions. Due to the nature of the role, and the requirement to travel between locations, it is essential that you hold a full UK driving license.

Key Responsibilities:

• Bookkeeping including the processing of invoices, the management of financial records, and assistance in the preparation of financial reports as required by the CFO.
• Payroll preparation, collection of time sheets, calculation of overtime, entry of data onto Xero accounting software. Collated information should be reported to the CFO for processing.
• Telephone management including the fielding of calls, acting as a gatekeeper to the Senior Management Team, and recording of messages.
• Mail management duties. Sorting emails sent to the general inboxes, highlighting, and prioritising as appropriate.
• Diary Management for the CFO. Organisation of meetings, transportation, and bookings on behalf of the CFO.
• Project management software. Organising the project management software (Asana) ensuring that it is maintained and up to date. You will be required to co-ordinate meetings and diaries within the system.
• IT liaison. This mainly entails being the first point of contact for basic IT issues and handling their subsequent escalation to our outsourced IT provider.
• Front of house. In our central Canterbury office, you will be responsible for greeting visitors, directing them to their meetings, and fielding their questions.
• Assisting the CFO with ad hoc duties as required.

Experience:

• Experience in bookkeeping or accounting.
• Familiarity with payroll processing.
• Strong communicative skills, both written and verbal.
• Ability to manage a varied workload.
• Proficiency in MS Office Suite and accounting software (Ideally Xero).
• Ability to handle sensitive information with confidentiality.