PA/OM to Partners

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Our lovely client, a family office LLP based in the West End are looking for a polished and professional PA/OM to support them in their day to day running of the office and support of two partners.

Duties include but not limited to

  • Generally being the Front of House / Office Manager and first port of call for all staff, Partners and clients
  • Assisting the Partners with day to day tasks and projects and mailbox management if and when required
  • Management of office affairs and staff requirements generally
  • Management of archive file procedure and maintain a clean and tidy office
  • Assisting with all matters relating to compliance, including for Lexcel and ISO9001 and CQS.
  • Dealing with certain HR issues before Partner involvement.
  • Shopping (general for office and for Partners as required)
  • Preparing documents, bundles and Engrossments
  • General preparation of documents and bills.
  • Detailed note taking (rarely).
  • Arranging meetings and keeping a central diary for the firm. Ensuring Partners are kept updated with calendar reminders, deadlines and events
  • Organisation of office supplies and store room.
  • Ordering of office supplies, stationery and correspondence with suppliers.
  • Assistance with business development and marketing as required
  • Organisation of business affairs for Partners.
  • Making sure office reception, board rooms and print room are tidy
  • Greeting clients and other persons
  • Client hospitality before, during and after meetings and other office attendances. Emphasis is placed on this.
  • General office errands.
  • Arranging office lunch as and when requested to so.
  • Arranging couriers and other postage
  • Assisting Partners with personal matters and appointments, as and when requested to do so.
  • Managing firm events, including summer and Christmas events and other events which may take place during the year
  • Telephone Answering and call management
  • Scanning.
  • Photocopying.
  • Archiving files.
  • Organising post.
  • Opening files.
  • Closing files.
  • Time recording.

Please apply wth your CV. With regret we cannot respond to unsuccessful applicants.

Required skills

  • LLP
  • PA
  • Front of house
  • OM

Application questions

Do you have experience working in a family office?
This is a 5 days in the office role, please be certain you can commit to this?
Do you have experience working in a law firm?
Please note the office hours are 9.30-6.30?

Reference: 52482018

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