Office Assistant

An established Construction Consultancy requires an Office Assistant to join their close-knit team based in the heart of Liverpool.

The Office Assistant role

The incoming Office Assistant will be joining a highly reputable firm with over 70 years of success in the industry. A friendly, personable team of 17 who pride themselves and prioritise a healthy work / life balance and enjoyable working environment.

A dynamic and hands-on role which would perfectly suit a modern, adaptable Office Assistant eager to make an impact within a team and get involved in various aspects including social media.

Working closely with the wider team encompassing building and quantity surveyors providing them with proactive and accurate administrative support to optimise workflow procedures. You will ideally be a team player and have a high level of customer service skills with can do attitude.

Responsibilities include (but not limited to):

• Answering external and internal calls, dealing with queries, and directing where appropriate
• Raise invoices and help with the maintaining and organisation of the team's time sheets, expenses and applications
• Using Sage (Training can be provided) online to: entering financial transactions, raise invoices, chase overdue invoices and call off reports
• Microsoft Programs, Outlook, Excel, and Word
• Assist with managing the practices Social Media Presence, LinkedIn Posts, and comments, using Canva or similar.
• Updating of Company Website and News Articles using WordPress (Training can be provided)
• Chasing overdue invoices and handling enquiries
• Appointment and events organising such as charity balls.
• Posting on social medias platforms such as LinkedIn, Facebook
• Meet and greet visitors to the office
• Ordering office essentials and supplies
• Fulfil the admin support required by the office such as correspondence, reports, presentations, databases, letters, minutes tender documents and submissions.
• Organise and coordinate appointments, meetings, travel arrangements and team social events
• Maintain filing systems and archives
• Check and sign for deliveries and contribute to the postal run every week
• Other general administrative duties, including ad-hoc projects

The Office Support Assistant

• Experience in a professional office environment in an administration/office support role
• SAGE Experience is ideal but not crucial
• Confident using Microsoft Programs and savvy with social media platforms.
• Possess good verbal and written communication skills
• The ability to work individually or in a team, with a positive and enthusiastic attitude to work
• Professional manner

In Return?

• £25,000- £30,000
• Monday to Friday 8.30am- 5pm (flexible starting/finishing hours)
• 22 days holiday + 8 bank holidays
• Bonus scheme
• Free parking
• Workplace pension

If you are a savvy Office Support Assistant seeking a new personal workplace, please contact Gemma Hughes at Brandon James.

Ref: GH18502

Office Support / Office Support Assistant / Operations Admin Assistant / Administrator / Customer Service / Receptionist / SAGE / Brandon James