Office Assistant Seasonal Surrey

Office Assistant

Seasonal

Surrey

£14 per hour

This role is 5 from 7 days with variable hours but some flexibility during our busy season is key.

Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties we maintain are presented to the highest standard possible.

This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.

We are looking for an Office Assistant to undertake the following duties on a day-to-day basis:

• Continuously monitoring office purchasing system, contacting companies for large orders and negotiating good discounts wherever possible
• Maintain accurate log of suspend transactions with any relevant suppliers to ensure each item is correctly allocated to individual Client
• Ensure any items arriving into the office are forwarded to Client as soon as possible
• Logging stock and ensuring this is kept up to date
• Going to shops to source and purchase items on an ad hoc basis
• Maintain awareness of any items kept in stock to ensure they are used before any new items ordered
• Liaise with Office Manager regarding any orders that we are unable to fulfil
• Consolidation of credit card statements and ensure receipts are attached accordingly
• To be responsible for correct filing of contracts, receipts, delivery notes and all other relevant paperwork
• Receiving deliveries and ensuring they are correct
• Ensure that received goods in are marked off on the order forms and filed appropriately when complete
• Checking the validity and authenticity of invoices and ensuring all totals are correct
• Checking for duplication of invoices
• Ensuring that invoices are authorized through the correct channels and forwarded appropriately
• Ensure that mobile phones are logged correctly in and out, to and from clients
• Pack with care and organize shipping of any items that need to be sent to Client
• Identify and organize the safe packing of any hazmat items separately to those of a safe nature
• Making restaurant reservations and co ordinating take away orders as required
• Help with any party planning, including design ideas, placing orders and helping with on the day set up and take down
• Organise cars, drivers and security as requested
• To maintain a clean and organised workplace at all times
• Carry out word processing, filing and any relevant computer-based administration including accurate job logging on company system
• To carry out any other reasonable requests as instructed by Management
• To ensure a professional approach is undertaken in performing duties when interacting with clients, colleagues and external providers, with particular emphasis on maintaining confidentiality.
• To provide excellent customer service to all visitors and callers
• Ensure a professional approach is always delivered with particular emphasis on maintaining confidentiality.
• Liaise regularly with colleagues, supervisors and managers to ensure an efficient and effective service is delivered to the client at all times.
• Provide a highly customer focused service to the company and client at all times.
• Provide cover for colleagues during periods of absence.
• Adhere to all Company policies and procedures, particularly in regard to health and safety.
• Any other duties as and when required.

• Previous office administration experience
• Previous experience processing invoices and dealing with stock control
• Strong IT skills including high competency with MS Office, particularly Word, Excel and Outlook, and the internet
• Strong numerical skills

• Highly conscientious
• Strong time management, organisation and planning skills
• High level of written and verbal communication skills across all levels
• Enthusiastic and self-motivated with the ability to use their initiative
• Highly flexible and adaptable
• Can work under pressure with the ability to meet strict deadlines
• Reliable and punctual
• Highly professional and presentable
• Able to work well in a team and unsupervised
• Extremely confidential and discreet
• Can follow instructions in a cooperative and accurate manner
• Logical and systematic
• Multi-task orientated - ability to administer work efficiently and timely across various projects simultaneously
• Highly level of customer service with an excellent telephone manner

Apply now.