Office Administrator

Junior Office Assistant – Full time role

The Junior Office Assistant will support the business on day-to-day tasks. This candidate will also support the Receptionist who is the first point of contact for external and internal clients. The role is critical in creating the correct image for the Company with a polite, professional approach being required at all times.

Main Tasks:

Office Junior assistant

• Supporting all teams/schemes within the business
• Assisting the receptionist with tasks
• Assisting managers and Directors where necessary
• Monitoring stationary stocks and office supplies and ordering as required
• Liaising with external contractors to maintain office equipment.
• Other ad-hoc admin

The Office Junior will assist all teams with a variety of tasks including:

• Assisting with answering phone calls when the receptionist is absent.
• Providing support across all teams in the event of absences
• Assisting receptionist with tasks such as recording notification of treatment from Clubs
• Completing debtors’ reports
• Opening post and identifying appropriate teams
• Indexing and scanning post onto our inhouse filing database
• Returning invoices to providers/Clubs when not covered
• Working on ad hoc tasks as requested

Key Attributes and requirements:

• 1+ years’ practice or industry experience, would consider a school leaver with the appropriate qualifications.
• Good Microsoft Excel and Microsoft office experience
• Strong communications skills - The candidate can demonstrate strong interpersonal skills through transparent and proactive communication, sometimes dealing with contentious issues.
• Knowledge of data protection/GDPR rules and workplace practices
• Strong ability to work in an independent and autonomous way.
• Willingness to support all areas of the business as and when required.
• Team player / can do attitude.