Office Administrator

Job Title: Office Administrator

Location: Edinburgh

Purpose of the Role

To support our Edinburgh office with Administration needs including post room activities, typing, scanning, filing, storage, catering/room set ups and general office duties.

Main Responsibilities

• Undertake retrieving files from and sending files to storage.
• Undertake office filing and collecting documents for GDPR purposes.
• Undertake printing, photocopying, binding, laminating of documents.
• Undertake printing and distributing of course notes and PowerPoint presentations.
• Undertake AML related tasks.
• Undertake local by hand deliveries and going to the bank.
• Undertake collection and removal of confidential wastepaper, waste cardboard and waste plastics for recycling.
• Cover post activities i.e., open, sort and distribute incoming post; frank outgoing post and take sacks to loading bay.
• Scanning of incoming post.
• Cover new client set-ups in CCH/iManage client database and credit searches.
• Assist with meeting room set-ups i.e., furniture, equipment and catering requirements
• Assist with telephone and IT equipment issues.
• Assist with photocopier faults & toner replenishment.
• Assist with issuing temporary and new security passes i.e., take and print photos, log pass numbers.
• Assist with reception cover i.e, field telephone calls, take messages, arrange couriers.
• Assist with preparing refreshments for meetings / partners.
• Assist with petty cash, cheque requisitions, preparing disbursement T10 forms.
• Assist with company acquisition projects i.e., relocating staff, equipment and furniture.
• Ad hoc tasks, as required.

Qualification and Skills

• Experience of an office environment
• Keyboard skills
• IT literate (Word, Excel, Outlook)
• Good communication skills
• Good telephone manner
• Accuracy and attention to detail
• Flexibility and able to multi-task
• Organisation
• Enthusiastic and willing to learn

Whats in it for you?

• Genuine work life balance.
• Accredited Investor in People.
• New and improved programme for Succession planning and supportive management structure to help you realise your potential.
• Up to 33 days holiday including bank holidays, plus the opportunity to buy up to 5 days.
• Competitive salary.
• Amazing employee referral scheme, paying up to £4000 for a successful referral.
• Paid CSR time.
• Car lease scheme.
• And more!