Legal Secretary

Our well established client is seeking a Secretary/Administration Assistant to provide support to their busy Commercial Property team in Cardiff.

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people - each chosen for their industry knowledge and passion for their field. They want to help you to reach your full potential, love the work you do and deliver the best results for your clients.

They work flexibly and you’ll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service.

This role will give you the opportunity to support our busy Commercial Property team, enabling them to work efficiently and effectively, with support from our team of experienced secretaries across the Commercial Property division.

Their Commercial Property team advises on all aspects of the commercial property life cycle, with this role having a specific focus on large-scale projects.

Your regular duties will include:

• Collating information including title, planning and management company documentation
• Undertaking conveyancing searches and assisting in extracting information from these
• Assisting in managing online data rooms
• Liaising with indemnity insurers/brokers to obtain title indemnity insurance policies
• Obtaining information from landlords and management companies
• Preparing and submitting SDLT/LTT returns,
• Paying SDLT to HMRC/LTT to WRA within required timeframes,
• Preparing and submitting Land Registry applications,
• Quality checking completed Land Registry applications
• Applying excellent levels of attention to detail,
• Monitoring and managing email traffic,
• Producing and amending documents,
• Drafting simple letters and emails,
• Opening and closing and archiving client files,
• Undertaking anti-money laundering checks,
• Running conflict checks,
• Submitting expenses claims
• Ensuring documents and e-filing are stored correctly,
• Arranging payments in and out and transfers between accounts,
• Dealing with general correspondence.

You may also be asked to undertake ad hoc tasks by your team as required. These may include:

• Sorting, screening, and prioritising incoming and outgoing post
• Scanning and photocopying
• Copy typing, emails, memos and creating and updating of Excel spreadsheets
• Dealing with general enquiries over the phone and email

It is an integral part of this role that you comply with information security and all firm policies and procedures.

You will have:

• Previous experience working in an office environment
• Solid levels of academic achievement
• Effective communication skills, both written and verbal
• High levels of attention to detail
• Experience working to deadlines
• A flexible approach to your work
• Strong organisational skills
• Previous experience in using MS Excel

We expect you to be someone who takes pride in your work and in providing a first-class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all your work.