Legal Secretary Real Estate

Our client is looking for a Legal Secretary

Client Details

A leading law firm

Description

This role will be based in either our Edinburgh or Glasgow office (if Glasgow based, the role will be dual-function and include front of house duties.)

The role will be variable and challenging for the successful applicant. The primary responsibilities of this position are to provide secretarial support to the Real Estate department with the ability to provide cover for other departments (Dispute Resolution, Corporate, Environmental, Waste and Renewables) when required.

Experience of using digital dictation systems and the general Microsoft Office packages (Word, Outlook, Excel) is essential as well as a willingness to learn new skills. Candidates' personal attributes will also be an important factor in the selection process and significant emphasis will be placed on organisation and communication skills, use of personal initiative and the ability to work as part of a team.

Secretarial Duties

To include:

• typing of correspondence and documents (including dealing with digital dictation and manuscript amendments)
• running legal comparisons
• drafting and where appropriate sending letters, faxes and emails
• scanning, photocopying and engrossment of documents
• handling confidential information
• Partner diary management and meeting bookings
• Partner travel bookings
• dealing with clients in person and on the telephone
• preparing Land Register of Scotland forms, LBTT returns and other administrative documents for Real Estate fee earners
• delivery and collection of documents

preparation of forms and administration of title deeds and wallets

Assistance with the setting up and maintenance of systems and data resources for the administration of legal procedures, to include:

• managing month and year end billing for allocated fee earners preparation of draft fee notes and dealing with finalised fee notes (including issue to clients as required)
• completing cash entry forms
• preparation of forms for new clients/matters
• client verification procedures
• creation of new matters in iManage filing of documents in Worksite document management system

Profile

A candidate from a strong Legal Secretarial background - ideally some property or conveyancing experience

Job Offer

A competitive salary and excellent working environment