HR Administrator

Vacancy No: LH10634

HR Administrator

Salary: to £24,000 per annum

Location: Office based in Milton Keynes + travel

Travel

This role will be based at the head office in Milton Keynes for a minimum of 3/5 days per week. Further travel may be expected on an ad hoc basis to alternative company office sites in Surrey and Liverpool. Therefore, some level of travel will be expected.

Skills & Experience:

• Hands on experience within a HR administration role

• Process driven to ensure compliance with Legal/HR processes

• Excellent administrative skills using MS office products

• Attention to detail and accuracy in data entry and recording/reporting

• Requirement to work with confidential and sensitive information

• Able to work under pressure and to tight deadlines

• Excellent organisational, interpersonal skills and ability to work as part of a team

• Strong communication skills are essential, both written and oral, as you will be engaging with multiple internal and external stakeholders

Duties & Responsibilities

An HR Administrator is required to help support the HR team on a full-time basis. The HR Administrator will work closely with the wider HR team to assist with general HR and facilities admin, system management and HR processes.

This will be a varied role within a busy HR department and will support all HR processes.

The main responsibilities will include but are not limited to:

HR Inbox Management

• First point of contact for HR shared inbox queries, fielding out emails where necessary to the relevant HR team member

• Providing cover of the HR Recruitment Inbox in the event of team absence

Facilities and Health & Safety Administration

• Responsible for the maintenance of all health and safety documentation processes and procedures including updating accident logs and safety records, first aid and fire warden training requirements, policy updates and minuting meetings where required.

• Working with relevant Health & Safety Representatives across the company to ensure all risk assessments are logged, tracked and circulated to the CHRO for review.

• Regular office Health and Safety inspections/visits, alongside the CHRO, to ensure there is adherence and compliance with the client’s Health and Safety Policy.

• Conducting Health and Safety inductions for all new starters and refresher training to existing employees following any operational/premise change.

• Carrying out DSE Risk Assessments where required and responsible for any purchases of kit related to health and safety requests.

Absence

• First point of contact for absence management. This will involve monitoring the HR absence number, updating line managers and HR systems for absence reporting.

• Responsible for weekly absence reports to the wider HR Team and Chief HR Officer (CHRO)

• Fielding out absence escalations to the HR Coordinator & HR Advisors

New Starter Process:

• Responsible for the end-to-end new starter process. Including but not limited to; sending out reference requests, updating shared team calendars with start dates, liaising with IT via our ticketing system to send out company equipment and working with managers to organise induction itineraries.

• Carrying out DBS checks as and when required

• Creating new employee accounts on all HR systems and employee benefit portals.

Leaver Process:

• Responsible for the leaver administration process. Including but not limited to; updating HR systems and employee benefit portals with leave dates and liaising with IT, via our ticketing system, to organise the collection of company equipment.

General HR System Management and Premises admin duties:

• Ensuring employee records are up to date and maintained on our HR system

• Running ad hoc reports for the HR Team as and when required

• Employee Action Notification forms - actioning new starter, leaver and ad hoc employee changes such as line manager, job title and department change letters

• Assisting with monthly recruitment invoices and expenditure request forms

• Assisting with on-site premise support including, fielding out post to the relevant departments and assisting with any office supply purchases.

ATA Recruitment Solutions is working in the capacity of an Employment Agency for this position.