HR Administrator / Human Resources Administrative Assistant

HR Administrator / Human Resources Administrative Assistant who is CIPD Level 3 qualified or studying towards your CIPD qualification with previous experience in a human resources administration role is required for a private independent hospital based in Newport, Wales.

SALARY: £27,346 per annum

LOCATION: Newport, Wales (100% Office Based)

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 37.5 hours per week - Monday - Friday, 9:00 - 17:00

PLEASE NOTE: You will need to provide a Covering Letter with your CV explaining how your skills and experience meet the essential requirements listed below.

JOB OVERVIEW

We have a fantastic new job opportunity for a HR Administrator / Human Resources Administrative Assistantwho is CIPD Level 3 qualified or studying towards your CIPD qualification with previous experience in a human resources administration role.

Working as the HR Administrator / Human Resources Administrative Assistant you will be responsible for providing a comprehensive and robust administrative support service for the HR department.

As the HR Administrator / Human Resources Administrative Assistant you will support the HR department with recruitment including advertising, shortlisting, arranging (where appropriate) interviews, offer letters, contracts etc.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

DUTIES

Your duties as a HR Administrator / Human Resources Administrative Assistant will include:

• To support the HR department with recruitment including advertising, shortlisting, arranging (where appropriate) interviews, offer letters, contracts etc

• Obtain, process and finalise pre-employment checks to include references, DBS checks and pre-employment health checks

• Manage the process from offer to induction for all new starters and to participate in induction organisation if required. Employment checks must be in accordance with hospital policy and HIW regulation to evidence safe recruiting in line with employment law, equalities legislation etc

• Organise and maintain all electronic staff records and databases

• Ensure any changes to employment are efficiently processed, such as resignations and changes to working hours/patterns etc

• Assist with on-boarding and off-boarding processes

• Support the HR team with organising meetings and taking minutes in relation to grievances, disciplinary issues etc

• Support the HR team with efficiently drafting, monitoring and filing HR documentation e.g. probationary reviews, staff appraisals, training request forms etc

• Support the HR team to maintain and keep up to date all relevant HR policies

• Provide basic advice on HR policies and procedures in the absence of the HR Associate/HR Manager

• Deal with all general staff queries efficiently, respecting discretion and confidentiality at all times

• Provide support on other administrative tasks such as training requests, reward and recognition, payroll, absence line/personnel mailbox monitoring, sickness recording and HR related projects

• Demonstrate a genuine commitment to provide excellent customer service whether to colleagues, patient’s or external stakeholders

• Use internal and external HR software to manage staff, DBS, medical insurance and mandatory training information

CANDIDATE REQUIREMENTS

Essential

• CIPD Level 3 qualified or studying towards CIPD

• 5 GCSE's or above including Mathematics and English

• Previous relevant experience working in a Human Resources environment providing general administration support

• Excellent communication skills, both verbal and written

• Ability to work effectively and professionally with employees and managers at all levels

• Organised, able to prioritise workload and be able to work on own initiative as well as within a team. Ability to work under pressure and to tight deadlines

• High level of accuracy, and attention to detail

• Ability to take and provide accurate notes, minutes of meetings

• Understand data protection/ confidentiality element of the role and the necessity for this at all times from a documentation and staff relationship perspective

• Flexible, adaptable and willingness to learn and take on new tasks with ownership

• Approachable and objective team skills

• Positive outlook and attitude

• Ability to navigate the Microsoft Office Suite including Word, Excel, Access and Powerpoint

Desirable

• Experience of using "in-house" HR software

• Knowledge of regulatory body (HIW) and requirements within this

• Previous experience in a Healthcare setting

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P12226

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