Float Executive Assistant

A prestigious financial services company situated in the heart of Central London is currently seeking an Executive Assistant to join their dynamic and fast-paced team. This exciting opportunity offers a 6-month temporary contract. In this role, your primary responsibility will be to provide comprehensive assistance to high-level executives.

This position presents an exciting opportunity for you to enhance your skills while making a significant impact on the company's growth.

As a respected member of the team, you will play a crucial role in providing essential support to the department and effectively managing a demanding workload. Your contributions will be instrumental in establishing yourself as an indispensable team member, thereby contributing to the overall success of the company.

Responsibilities:

• Facilitate extensive verbal and written communication with both internal colleagues and external clients, fostering and nurturing relationships on a domestic and international scale
• Assume exclusive control over the business schedule, maintaining and safeguarding the diary
• Coordinate internal and external meetings, video conferences, and phone calls, including all logistical aspects such as meeting venues and dial-in details
• Proactively prevent scheduling conflicts and employ innovative problem-solving to address clashes
• Take a proactive role in booking and organising all travel arrangements, encompassing flights, accommodations, visas, currency, and ground transportation, adhering to the Firm's Expense Policy
• Ensure that relevant agendas and itineraries are meticulously arranged in advance of travel
• Efficiently process monthly expenses, including those on the American Express card, out-of-pocket expenses, and invoices, using Firm systems such as Concur, while ensuring adherence to policy
• Maintain and update the in-house Client Relationship Management (CRM) system
• Manage various events, including closing events and social/team gatherings
• Tackle any other ad hoc tasks or projects as required, such as ordering business cards.

Qualifications and Candidate Requirements:

• Demonstrated ability to maintain composure and handle high-pressure situations while effectively and efficiently managing last-minute changes
• Exceptional time and priority management skills, coupled with a high degree of flexibility
• Strong team player, providing support to other assistants within the team
• Proficient and articulate communicator
• Proactive and resourceful with a "can-do" attitude, displaying the capability to exercise initiative and sound judgement

Benefits:

• Competitive salary
• London office

We are delighted to offer an outstanding contract opportunity as an Executive Assistant with a well established Financial Services company. If you believe that your skills and experience are a match for this position, or if you know someone who would excel in this role, we strongly encourage you to submit your application now!

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates