Fleet Administrator

RMS is collaborating with a leading company in the Harwich area, specialising in Transportation, Logistics, Supply Chain, and Storage. We are currently seeking a Fleet Administrator to join our team, supporting both the business and Fleet department in achieving their objectives by effectively coordinating all aspects of vehicle and fleet performance.

• Location: Harwich

What we can offer you:

• Negotiable salary based on experience
• Permanent contract
• 25 days holiday increasing to 27 days after 5 years’ service
• Contributory pension scheme
• Daily meal allowance
• PPE/Uniform provided
• Friendly & inclusive working environment

About the role:

The Fleet Administrator will operate within established systems and procedures under the guidance of the Fleet Manager.

Key responsibilities include:

• Monitoring vehicle compliance, ensuring timely completion of HGV Maintenance planner tasks and receipt of relevant documents
• Booking services and scheduling
• Communicating with Drivers regarding daily defects.
• Communicating with fleet service centres and repair agents
• Booking and scheduling LOLER certification whilst keeping and maintaining records
• Reporting and updating TPMS, organising supplier tyre company responses
• Providing Fleet Manager with reports for defect reporting receipts on a weekly basis
• Raising workshop invoices
• Ordering parts from suppliers
• Assisting with yard duties/car delivery movements to include organising to yard vehicles, checking vehicles in / out and load pulling
• Entries onto the company Fleet Management System
• Reporting internal workshop hours
• Dealing with Fleet administration matters such as license checks, fuel cards, Business and Driver fines and sense checking all weekly reports.
• Documentary management
• Working within a team environment helping and providing information and support to other members.
• To undertake any other reasonable duties as may be required from time to time

Working 40 hours per week Monday to Friday. Must be flexible with working times as starts can vary from 8am onwards.

About You:

• All applicants must possess a clean driver’s license
• Ideally, candidates will have experience in the Transport/automotive industry.
• Previous administrative experience is desirable, with proficiency in Microsoft systems especially excel.
• Excellent communication skills are essential
• Self-motivates and the ability to plan and prioritise workload are crucial
• Strong attention to detail and problem-solving skills.
• Experience in multitasking and meeting deadlines.

Interested? Apply directly today or for more information please contact: Charlotte Hodgson on or

RMS is an equal opportunities employer, if you have not been contacted within 7 days following your application, please accept this as you have not been successful on this occasion.