Finance Operations Assistant

Our client is an award-winning US law firm with offices across Europe, Asia and the Americas. The London office is now looking to hire a Billing/Finance Operations Assistant to join our team on a contract basis.

They are looking for a Financial Operations Assistant. The role will work closely with the Cashiering Coordinator and the Financial Operations Supervisor to ensure office and client account receipts and transactions are posted/paid correctly and in a timely manner.

Responsibilities

• Posting both London and smaller international office and client accounts receipts to the system without delay ensuring that the correct protocol is followed.
• Adding both London and smaller international office accounts payable invoices to our internal systems in a timely manner, ensuring that they are submitted for coding and authorised correctly through our AP automation tool and processed through our practice management system.
• Following up with and assisting internal stakeholders on AP invoices pending via both our AP automation tool and email.
• Reconciliation of supplier statements received.
• Preparing BACS supplier payment runs and priority payments as required.
• Assisting with the daily monitoring of office bank account balances to ensure funds are available when needed and corresponding directly with the bank about general queries.
• Assisting with bank account reconciliations in EMEA, liaising with office managers and finance colleagues across EMEA to resolve queries.
• Assisting with Client Account audits where necessary
• Any other ad-hoc requests or project work as and when required.

Candidate Profile

• Strong organisational and administrative skills.
• Excellent interpersonal skills.
• Excellent written and verbal communication skills.
• The ability to prioritise and coordinate work.
• Able to manage multiple projects effectively and demonstrate a methodical and thorough working style with a strong focus on detail and the completion of tasks.
• The ability to communicate clearly and effectively with people at different levels across the organisation.
• The ability to work productively and cooperatively with other employees in London and across EMEA.
• Knowledge of Microsoft Excel and Outlook is essential.
• Knowledge of Aderant, Word and PowerPoint is desirable.
• Full training will be provided on our AP automation tool (Basware)
• The ability to maintain confidential information.

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.