Finance Controller & HR Administrator (part time)
Finance Controller & HR Administrator (part time)
Finance Controller & HR Administrator (part time)
Thames Valley / WFH flexibility
C£40k (pro rata) plus benefits
Our client is a highly dynamic, award winning Sustainability and Energy business. They are having a real impact in the commercial property environment, helping customers reduce energy usage, save money and radically reduce their environmental impact.
The Leadership & Management Team are respectful of each others' experience and contributions and are now looking for a highly capable FC & HR Administrator to assist the Team by leading the function, reporting into the CEO.
This is a great opportunity for a self-starter, who wants to be part of a dynamic, growing team in a really important business sector. You will have the ability to work flexibly / WFH, whilst contributing extensively to the company objectives and growth plans.
To apply, please submit your CV and I will be in touch should your credentials fit my client's requirements.
JOB DESCRIPTION:
Finance
Control of all financial processes of the company including:
Accounts Payable
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Processing and coding supplier invoices
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Checking approvals
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Payment Processing
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Creating Purchase Orders when required for sending to suppliers
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Track IT subscription invoices
Accounts Receivable
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Creating of customer invoices
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Managing debtors
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Tracking and creating annual subscription invoices
Bank Account Reconciliation
Managing relationship with our accountants
Payroll
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Submitting New Starter forms
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Submitting instructions monthly to raise the payroll and to then check and approve via the portal
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Making salary payments
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Ensuring payment to HMRC monthly
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Managing year end processes
Expenses processing
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Processing expenses submitted by staff
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Approving or questioning where necessary
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Arranging payment
Monthly reporting
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Control of all month end processes
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Accruals
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Prepayments
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Deferred Income
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Stock adjustments
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Variance check
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Close the month and download Balance Sheet/P&L/Cashflow
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Create the monthly reports for CEO to present to the board
VAT returns
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Check VAT returns in Xero
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Download and enter any PVA (postponed VAT accounting) statements to the VAT return
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Submit the VAT return quarterly in Xero
Statutory Filings
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VAT
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EMI reporting
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Confirmation Statements
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Other statutory filings
Cashflow
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Update the weekly cashflow to enable management of funds
Annual Accounts
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Provide details to our accountants to enable them to produce our annual accounts
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Co-ordinate the reporting for claiming of R&D tax credits
HR
Assist in the administration of the HR function, with advice/assistance from our advisors
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Staff Records
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Policies, Staff Handbook
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New Starters - offer letters/contracts (when required) and ensuring all requirements are met for a new joiner
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Leavers - assistance with offboarding
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Annual leave tracking
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Sick leave tracking and admin
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Manage offering salary sacrifice pensions to staff
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Manage administration of a company car
Miscellaneous
Work with the CEO, Board and management team to provide administrative support where needed.
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Administration work involved in the fundraises where necessary, including filings
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Manage the Order to Cash Sheet across the different disciplines
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Manage the stock requirements in conjunction with Customer Success
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Attend Management Meetings to be able to assist in a wider role
Requirements
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Qualified/QBI Finance Manager or similar
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Comfortable to work without supervision
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Ideally SME type background, where you are used to dealing with the entire finance process
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Use of Xero, or similar cloud accounting platform
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Willing to be flexible, and a true team player within the company
Reference: 52349561
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