Finance Assistant

Role: Finance Assistant

Sector: Events & Experiential

Location: West London

Permanent: Hybrid (in office Tuesday and Thursday)

Salary: £28,000-£30,000

Ref: VisionFR3035B

We are delighted to be recruiting a Finance Assistant for a fab independent events & experiential agency based in West London. With approx. 25 people you will work in a team of 3, reporting into the Senior Financial Accountant and also work closely with the Operations Director.

Responsibilities for the Finance Assistant

Finance

• Handle the processing of supplier invoices and ensure they are properly matched to Purchase Orders and logged on internal systems
• Manage the Purchase Order system in terms of projects and budgets to support the Project delivery team and maintain fiscal governance.
• Keep the company cashflow documentation up to date
• Creating invoices and uploading to client finance portals as discussed.
• Support and offer opinions on cashflow and currency exchange.
• Manage the processing of company expenses across cash expenses and Credit Cards, ensuring expenses are in line with relevant policy.
• Perform reconciliation and reporting from the finance systems as required, both for operational reporting and to support project teams in reconciliation.
• Execute payment runs, process vendor payments efficiently and ensure payments are posted to the finance system accurately.
• Support Lead Accountant as requested in the preparation of monthly management reporting
• Support in VAT claims, in both the UK and EU

There may also be some support for Office Management required on the days that you are in the office:

• Manage the issue and logging of key fobs and keys to the office
• Liaising with various contractors in support of office maintenance
• Ensuring adequate stocks of stationery
• Organising couriers, collecting post etc.

The skills and experience required of a Finance Assistant:

• Studying towards AAT / ACCA / CIMA
• Proven experience in a similar finance role, preferably within the creative sector such as events/ advertising / media / digital / theatre / TV.
• Sage accounting software desirable
• Good level of general computer literacy, particularly regarding Microsoft applications, especially Excel (to include pivot tables and lookups)
• Experience of working in multiple currencies across purchasing and invoicing.
• Excellent attention to detail and organisational skills.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.

VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Client recruitment needs.

Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.