Finance and Administration Coordinator

Job Title: Finance and Administration Coordinator

We are seeking a meticulous and proactive Finance and Administration Coordinator. The ideal candidate will be responsible for processing joiner forms, ensuring accurate capture of information onto a master sheet. Additionally, the role involves performing data quality checks and maintaining communication with relevant teams.

**Responsibilities:**

1. **Data Management and Quality Checks:**

- Process joiner forms accurately onto the system.

- Ensure all information is captured meticulously onto a master sheet.

- Conduct data quality checks to maintain accuracy and integrity of records.

2. **Communication and Liaison:**

- Liaise with various functions within the IT team to ensure correct amendments of existing records in the system (e.g., resignations, changes to circumstances).

- Communicate effectively with relevant teams to resolve any discrepancies or issues.

3. **Customer Service:**

- Provide customer service support to joiners who pay subscriptions through direct debit.

- Assist joiners with problem-solving related to direct debit form mandates and address any queries promptly and professionally.

4. **Finance Administration:**

- Maintain the specials finance email box and respond to inquiries in a timely manner.

- Create billing reports on a monthly basis for all sources.

- Generate and distribute sales invoices for all agreed billing reports using free text invoice templates.

- Record invoices onto the finance system and ensure timely issuance for payment.

5. **Financial Reconciliation:**

- Record all remittances and perform invoice reconciliations.

- Follow up on outstanding invoices and ensure timely resolution.

- Perform bank reconciliations in the accounting system.

6. **Expense Processing:**

- Process expenses and credit card transactions accurately and efficiently.

7. **Compliance and Ad Hoc Duties:**

- Verify that all transactions comply with financial policies and procedures.

- Undertake any other ad hoc duties assigned by the Financial Controller to assist in achieving Finance Department objectives.

**Qualifications and Skills:**

- Proven experience in finance administration or related roles.

- Strong attention to detail and accuracy in data entry and processing.

- Excellent communication and interpersonal skills.

- Ability to work independently and collaboratively within a team environment.

- Proficiency in Microsoft Office Suite, particularly Excel.

- Familiarity with accounting software and systems is preferred.

- Prior experience in customer service and problem-solving is an advantage.

**Note:** This job description outlines the primary duties and responsibilities of the Finance and Administration Coordinator role. However, additional tasks may be assigned to support the needs of the Finance Department.

If your application is successful, you will be contact shortly.

The job title and description in this advertisement may differ from the client's official job description/contract .We appreciate your interest in this role. E-Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible.

You can apply with the utmost confidence to E-Personnel Recruitment directly, experts in both Permanent and Temporary Recruitment, and a proud member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry. In the meantime, feel free to explore similar job opportunities on our website: e-personnelrecruitment.co.uk