Executive Assistant. Russian Speaking. City of London

Our client is an international fast-growing company that is building a global, regulated, and tech-leading digital asset management platform, aimed at providing high-profile clients, intermediaries, and institutional investors with seamless and safe exposure to digital asset-focused investment products. They are expanding their support team and are currently looking for an EA to support their ambitious CEO and Executive team.

This position necessitates a combination of secretarial experience and business acumen, with the overarching objective of optimising the CEO and other executives’ efficiency.

Responsibilities

• Administrative Support: Provide comprehensive administrative support to the CEO and other executives, including managing calendars, scheduling meetings, and arranging travel itineraries
• Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, including prioritisation and ensuring timely responses
• Meeting Coordination: Coordinate meetings and events, including preparing agendas, booking conference rooms, arranging catering or restaurant reservations, and providing other logistical support
• Office Management: Support the day-to-day operations of the office, including maintaining office supplies, coordinating maintenance and repairs, and managing office vendor relationships
• Technology Management: Manage office technology and IT systems, including troubleshooting issues, coordinating software updates, and assisting staff with technology-related tasks
• Project Assistance & Team Support: Provide support on specific projects and initiatives as required. Assist in coordinating cross-functional teams and tracking project timelines

Key Skills

• 10 years of experience as an Executive Assistant or similar role supporting senior executives
• Fluency in English and Russian
• Ultra-responsive and willing to be available for out-of-hours support
• Bachelor's degree in Business Administration, Communications, or related field is a plus
• Experience in managing multiple calendars and arranging complex travel itineraries
• Familiarity with project management concepts and tools
• Knowledge of the crypto and finance industry is a plus
• Exceptional organisational and time management skills, with the ability to prioritise and execute multiple tasks efficiently and effectively
• Excellent written and verbal communication skills
• Strong attention to detail, with the ability to maintain accuracy and precision while working under pressure and meeting deadlines
• Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint), Gmail, Google Calendar, and Slack. Salesforce experience is a plus
• Strong interpersonal and teamwork skills to build and maintain relationships with executives, clients, and colleagues
• Ability to problem-solve proactively, anticipating potential issues, identifying solutions, and making decisions independently as required
• Capacity to remain composed and handle high-pressure situations calmly and effectively, maintaining a positive attitude and professionalism at all times
• Basic project management skills to assist with coordinating projects, managing timelines, and tracking progress

Job advantages

• This role offers a fast-paced, dynamic environment and the roles we are hiring for now will shape the future of the organisation
• Career opportunities for growth and progression
• An exciting management team to support - ambitious, successful, inspiring
• Fantastic Office in the City