Executive Assistant / Office Manager

industry body associated with the creative and entertainment industries are looking for an experienced Executive Assistant/ Office Manager due to a period of change and growth. This is initially a 3 to 4 month contract with a view to going permanent. This role will report to 2 directors and work closely with the senior management team.

Key responsibilities include, but are not limited to:

Executive Assistant

• Complex diary management for a number of directors and senior management - making sure to take in to account conflicting and demanding schedules.
• Screening telephone calls and emails.
• Preparing reports and PowerPoint presentations.
• Arranging travel and handling Expenses.
• Acting as the main point of contact for the Senior Management team in a professional manner
• Facilitate cross-departmental communications and meetings.
• Minute taking, preparing packs and arranging meeting rooms - for internal and external meetings.
• Project implantation and management.
• Maintaining company records, filing and archiving systems.

Office /Operational Management

• Liasing with and acting as the first point of contact for Staff and visitors.
• Answering the switchboard, maintaining company inbox and providing general office support.
• Manage meeting room booking system.
• Office Health and Safety process and procedures.
• Ensuring office IT equipment and Telecoms are up to date and suitable.
• Manage complaints process.
• Keeping all stationary, office equipment and supplies up to date and available.

Essential Skills and Experience

• Proven experience in support of Senior Management - including company directors.
• Exceptional organisational skills
• Extensive diary and email management
• Exceptional communication skills
• Advances knowledge of Microsoft Office Suite
• Experience of managing a busy office alongside support for senior management.
• Confidentiality and discretion.

Due to the high volume of applications received, regrettably only successful candidates will be contacted