Events Coordinator
Reed in Colchester are seeking an Events Coordinator for a dynamic and thriving organization that specializes in planning and executing exceptional events for a wide range of clients. As an events coordinator, you will play a crucial role in ensuring the success of each event, from conception to completion.
Job Summary:
Our client is seeking a highly organized and detail-oriented Events Coordinator to join the team. The ideal candidate will have a passion for event planning, possess exceptional communication skills, and thrive in a fast-paced, deadline-driven environment. In this role, you will be responsible for coordinating all aspects of event planning and execution, ensuring seamless operations and unforgettable experiences for their clients.
Event Planning duties include:
- Collaborate with clients to understand their event objectives, preferences, and budget constraints
- Assist in creating event concepts, themes, and overall design elements
- Research and recommend suitable venues, vendors, and suppliers
- Manage event logistics, including venue selection, contract negotiation, and scheduling
Budget Management:
- Develop and maintain event budgets, tracking expenses and ensuring cost-effectiveness
- Obtain quotes and negotiate pricing with vendors and suppliers
- Monitor expenses throughout the event planning process and make adjustments as necessary
Vendor and Supplier Coordination:
- Liaise with vendors, suppliers, and service providers to secure necessary equipment, materials, and services
- Coordinate and oversee vendor contracts, ensuring compliance with agreed-upon terms and conditions
- Manage vendor relationships, negotiate pricing, and resolve any issues or concerns that may arise
Event Logistics:
- Coordinate event timelines, production schedules, and staffing requirements
- Arrange transportation, accommodation, and catering for guests, speakers, and VIPs
- Oversee event setup, including staging, audio visual equipment, and décor arrangements
- Coordinate event registration, ticketing, and attendee management
On-site Event Management:
- Ensure seamless event execution by supervising event setup, registration, and other operational activities
- Address any issues or challenges that arise during events, implementing timely and effective solutions
- Act as a point of contact for clients, vendors, and staff during events
- Coordinate event breakdown and post-event evaluations
Requirements:
- Bachelor's degree in Event Management, Hospitality, or a related field (preferred but not mandatory)
- Proven experience as an Events Coordinator or similar role
- Excellent organizational and time management skills
- Strong attention to detail and problem-solving abilities
- Exceptional communication and interpersonal skills
- Proficient in event planning software and Microsoft Office Suite
- Ability to work independently and as part of a team
- Flexibility to work evenings, weekends, and travel as required
What you will receive in return:
- Generous pension from day one (double employee contribution up to a maximum of 16%)
- Employee benefits package including Cycle to Work Scheme, Workplace Nursery Scheme and 24/7 Employee Assistance Programme
- Flexible working
- Parking
- 25 days Annual Leave plus Bank Holidays
- Training and Development opportunities
If this position is of interest and you have the skills and experience required. Please APPLY today
Reference: 51538337
Please note Reed.co.uk does not communicate with candidates via Whatsapp, and we will never ask you to provide your bank, passport or driving licence details during the application process. To stay safe in your job search and flexible work, we recommend visiting JobsAware, a non-profit, joint industry and law enforcement organisation working to combat labour market abuse. Visit the JobsAware website for information and free expert advice for safer work.
Report this jobNot quite what you are looking for? Try these similar searches
Replace a job alert
Replace a job alert
Get Job Alerts straight to your inbox
"Office Assistant jobs in London"
Your Job Alert has been created and your search saved.
'Saved search name'