Events Coordinator (Hybrid working)

Who will I be working for?

Our client operates within a fascinating field. They facilitate growth and development for their members, as well as providing ongoing support. They currently have a fantastic opportunity for a talented events professional.

What will I be doing?

You will join a busy Events team, you will be a strong team player, an effective problem-solver and communicator.

This is a busy role and the ability to remain calm and perform under pressure is a must.

You will be regularly liaising with business leaders within the industry so you must possess a calm, professional and confident approach at all times.

Main duties and responsibilities:

• Provide general end-to-end support on the delivery of the full range of monthly events.
• Creating booking pages, setting up ticketing, handling delegate queries, sharing updates with the team, dealing with smaller venues, issuing delegate information, badging, event prep, onsite delegate registration and problem solving, venue co-ordination as well as post event wash-up tasks, such as delegate thank you emails and unpacking.
• Oversee the successful delivery of courses, including in-person and virtual hosting, working with the Event Manager and Head of Events to schedule all sessions, liaise with trainers, coordinate marketing activity and all delegate liaison, ensuring all events are in-profit, and appropriate action is taken if this is not the case.
• Ensure all event websites are drafted and live wherever possible, coordinate the upkeep of the events calendar and event status document, and ensure all wider team members and board members are sent calendar invites and details for forthcoming events.
• Attend most monthly, and all cornerstone events, overseeing delegate coordination, delegate trouble shooting and partnering meeting coordination (where applicable) to ensure smooth and successful delivery and outcomes.
• Support the team on venue sourcing, new supplier, and quotation sourcing as and when required.
• Stay alert to new industry trends and flag up ideas in weekly team meetings for ways in which we can improve operation.
• Be an ambassador for the values in an internal and external setting.

Technical skills:

• Ability to communicate professionally via email.
• Strong working knowledge of Office 365.
• Database (CRM) experience.
• Strong technical knowledge of Zoom webinar and ability to host, record and edit digital content as required.
• Strong familiarity with digital media, particularly LinkedIn and Twitter.

What skills and experience are required?

• Ideally 1-2 years’ experience in a similar role.
• Excellent command of the English language, both verbal and written.
• Educated up to A-Level standard or equivalent.

What else do I need to know?

This is a permanent role. Hybrid working (full time employees are expected to be office-based 3 days per week).

• Auto-enrolment into the Company Pension scheme following 3 months’ service (default contribution 9%, split equally between client and the employee).
• Private Healthcare following probation (as this is a benefit in kind and attracts PAYE, the take-up of this benefit is optional).
• Life assurance x 3 times salary, effective immediately.
• 25 days holiday (full-time equivalent), increasing by 1 day pa on achievement of 5, 7 and 10 years’ anniversary of employment.
• Personal development.
• Team social activities.
• A fabulous working environment in a new facility, within a close-knit team.
• Plenty of free car parking and access to charging points.

We really hope this great role appeals to you and you decide to apply! We love hearing from you and really appreciate every single application that we receive. We wish we could respond to your CV personally but due to the high number of responses we receive this just isn't possible.

No terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability, or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications, and abilities to perform the duties of the job. Your data will be treated respectfully and in line with GDPR regulations. Our privacy policy is available on our website.