Document Controller

We have a great opportunity for a Project Administrator to join a West End based Architect firm to support the project team with all day to day administration. This is a great opportunity to join a social and lively team, whist developing your skills and career.

The Studio has 3 project groups responsible for carrying out a number of architectural, master planning and urban design projects. This role is the opportunity to provide first class support to the Group Leaders, Partners, Associates, Project Architects and their associated project teams to enable them to run efficient and well-organised projects.

If you thrive off working in a varied role, then this opportunity will tick that box for you! The role is diverse with duties including coordinating internal and external project meetings, assisting with project tasking and stage outputs (including preparing presentations, certificates and reports), supporting the People Team with new starters with relevant inductions and assisting with monthly financial admin tasks.

This role could suit an experienced Administrator/Coordinator looking for a new opportunity. So, in return for your experience and skills in a similar role, they can provide you with a training, a welcoming and fun environment and the added bonus of a free lunch each day!

Key Responsibilities

• Coordinating internal and external Project Meetings (Inc. diary Invitations, conference calls and room bookings).
• Coordinating design & project Reviews with project teams
• Assisting the Finance team in preparing and issuing Studios Standard Terms, Fee Proposals and Design Programmes
• Assisting project teams with printing and binding documents
• Supporting our Document Controller in assisting in document control to group projects when required; ensuring that current drawings, schedules, specs, and other associated documents are digitally filed, maintained and issued in an efficient manner (inc. acting as the primary user and monitor of project extranets, maintenance of Project Drawing and RFI registers/schedules and issuing of file transfers).
• Responsible for ensuring the regular maintenance of all Group Project Plans (Inc. arranging touch-base meetings with Project Architects and updating key project Information on the practice intranet).
• Responsible for maintaining/monitoring the Group Planner (Inc. updating the ISO/WREN Checklist for each Project, Group Status Report and Workload).
• May assist the Bid Team in preparing bid information (inc. collating materials for pre- qualification and tender documents; layout, edit and production of bid documents, proofreading and organization of external printing and couriers).
• In conjunction with People Team and the Studio Manager, support with the smooth running of work experience placements.
• Assisting the front of house team with filing and archiving of project documentation

About you

1 - 2 years relevant experience within a similar administrative/co-ordination role, previous document control experience is a must.

A good working knowledge of Microsoft packages including Word, Excel, PowerPoint and Outlook

Experience using InDesign would be a bonus

Excellent attention to detail

Demonstrates initiative, resourcefulness and proactivity in approach to daily tasks whilst working within the agreed procedures

Strong organisational skills (naturally methodical and accurate)

Enjoys working as part of a team as well as independently

Good written / verbal communication and interpersonal skills

A background working in a creative or architectural environment would be an advantage

Hours - 9-5.30pm

Hybrid working 3 days in the office 2 from home

Benefits; free lunches prepared by an inhouse chef daily, fresh fruit, Employee Assistance Programme, dedicated Mental Health First Aiders along with a host of other benefits.