Commercial Administrator

Job Title: Commercial Administrator

Location: London

Salary: £28,000 per annum

Job Type: Full Time, Permanent

Working Hours: 09.00 - 17.30

The Company:

Recorra is a leading circular economy company, providing services for recycling, data destruction and office supplies in London and the South East. We are born environmentalists, formed by Friends of the Earth in 1988 and now operating as an independent commercial organisation.

We are an ethical and fast-growing company with a team of exceptional people and are looking for someone to join us during an exciting period of change and growth. The role provides the opportunity for you to use your skills to make a difference within a friendly, dynamic and forward-thinking company. The culture is energetic, and there will be many opportunities for you to make a substantial contribution to the business.

The Role:

This exciting multi-layer role involves supporting the account management and sales functions of the commercial team while simultaneously assisting the Partnership & Engagement Manager with employee engaging initiatives in the office as part of the Sustainability and well-being action group. It's a demanding role, in an often deadline-driven environment, which requires you to be flexible, possess a strong eye for detail, and be people-oriented.

Responsibilities:

Administration:

• Populating contracts and service agreements
• Collating information for management presentations
• Calendar management for team, booking meeting rooms and other general admin
• Ensure all folders are up to date and all documentation in place
• Taking minutes and follow up actions from high-level meetings
• Complete operational reviews and update internal systems (including periodical tidy ups)
• Manage client compliance documentation to ensure up to date documents are collated and issued (RAMS, Insurances, Certificates etc.)
• Issue clients with marketing collateral
• Provide assistance to Commercial Team for client queries, bookings and service alternations which are urgent
• Manage booking of quarterly presentations for Tier 1 clients, producing management pack for these compiling H&S, Financial and Sustainability summaries

Invoicing:

• Be responsible for the management, upload and chasing of Purchase Orders for our largest clients via tracking reports
• Load invoices and other documentation onto client portals
• Manage price rise process for annual reviews
• Formulate quotes, cost models and schedules

Reports:

• Write up waste audit data into client reports, and analysing trends that crop up
• Produce monthly backing sheets for clients

Workplace:

• An active member of SWAG (Sustainability and well-being action group)
• Assisting the Partnership & Engagement Manager with social company events
• Support and assist in ordering office and kitchen supplies to maintain a good workplace environment

About you:

• High level of computer literacy including advanced Outlook and Excel
• Strong organisational and communication skills, good prioritisation and multitasking whilst working as part of a team
• Strong attention to detail
• Excellent writing skills
• Be able to manage your time efficiently and work to deadlines
• A self-motivated individual, happy to work autonomously
• Positive, friendly and approachable
• You care about your colleagues and have a passion for your local workplace

Benefits:

• Staff healthcare
• Employee Assist Programme
• Pension scheme
• Company events
• Free electric car charging
• Cycle to work scheme
• Excellent company culture

Please Note:

Candidates must have the legal right to live and work in the UK to be considered for this role.

Please click the APPLY button to submit your CV for this role.

Candidates with experience or relevant job titles of; Client Services, Administrator, Administration Assistant, Admin Support, Commercial Assistant, Admin Support, Business Support and Customer Service will also be considered for this role.