Billing Coordinator

This international law firm has a history going back to the 1930s. It is now a leading and award-winning firm with a client base encompassing some of the best names in retail, banking, real estate, sports and utilities.

The firm is based in the city, ideally placed for commuters. They offer a generous benefits package that includes a flexible element with an option of choice.

They are now looking to hire a Billing Coordinator on a permanent basis. This role assists in the prompt and accurate processing of invoices across EMEA & Asia. Using Paperless Profoma and Elite Enterprise to generate invoices, and where required ensure the prompt and accurate submission of invoices through the appropriate eBilling systems.

Responsibilities

• High volume processing of billing instructions received via the Paperless proforma system.
• Ensuring appropriate tax treatment is applied to all invoices.
• Ensure the prompt and accurate upload of eBilling submissions to vendor systems.
• Help create and drive the cross training of the existing billing team to enable billers to be responsible for initial eBilling submissions.
• Daily review and action resulting from rejections on uploaded invoices.
• Daily control (as delegated) of the EMEA & Asia billing mailbox and associated queries.
• Processing writes offs and time transfers as instructed by the business and/or Revenue Controllers.

Candidate Profile

• Prior experience of multi-currency, multi-location billing and related tax regulations is essential - preferably with experience of Paperless Proforma and Elite Enterprise and/or 3E.

• Previous eBilling experience is required.

• Working knowledge of eBillingHub is required.

• Working understanding of main eBilling vendor systems such as Legal Tracker, Collaborati, Tymetrix, Datacert, CounselLink is required.

• Advanced Excel skills are essential (v-lookups, pivot tables etc.)

• Understanding of all LEDES formats is required.

• Strong communication skills are critical to this role, as is the ability to organise and prioritising workloads according to deadlines.

• Confidence in building relationships and initiating communication with team members based in different offices/locations is essential.

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.