Admissions Administrator

Admissions Administrator

Location: Oxford

Salary: £25,000 - £27,000 per annum

The Role

The school is seeking to appoint an Admissions Administrator. The post holder will be a member of the team assisting the Registrar in the management of the process of admitting pupils to the School; this process includes initial enquiry, application, testing, interviews, offer of a place and induction to the School. The School intends that every prospective parent and pupil should receive a bespoke, personal service that ensures that they feel well treated and have had a good experience whether or not they are eventually offered a place at MCS. It is the responsibility of the Registrar’s team to ensure that these intentions are fulfilled.

The role involves collaboration with many other staff, most notably teaching staff and those in the Bursary, Marketing and the School’s Waynflete Office (for alumni relations and development). The responsibilities may vary from time to time as the needs of the School determine. Any responsibility delegated to the Admissions Administrator will be within their expected capability and as such may reasonably be required according to the normal practice of an independent school. The post is offered as a full-time, all year-round position at the School.

The duties of the role will include, but not be restricted to:

• Responding to and documenting enquiries from prospective applicants
• Assisting with admissions correspondence, including preparation of induction material for new students
• Organising individual school visits
• Distributing prospectuses as required with appropriate covering letter
• Assisting with inputting and managing of key information for applicants in school database (iSAMS). Training will be provided.
• Liaising with prospective parents and students as required
• Processing event bookings and issuing confirmations
• Assisting in organisation of and provision of materials for open days, induction and other events. Occasional Saturday work will be required (approximately 5 per year), for which time in lieu will be given. Approximately 5 evenings per year will be expected in addition. (No time in lieu is allocated for evening work).
• Assisting in the successful organisation of test and interview days in both the Senior and the Junior School
• Collating pupil ID information for checking at Induction and recording in school database (iSAMS)
• Supporting the Admissions and Marketing teams as and when reasonably required
• Assisting the Registrar and Admissions Team with production of literature, including Prospectuses and admissions information

Skills and Experience

• Excellent interpersonal skills with all age groups and the ability to communicate confidently with parents, pupils and colleagues.
• First rate communication and organisational skills, with a strong attention to detail and a desire to produce work to a high standard (essential)
• Evidence of being a team-worker with a keen sense of responsibility
• Excellent time management and an ability to work under pressure and to deadlines (essential)
• A positive, cheerful attitude, and a willingness to become involved in the life of the School
• A flexible approach to work, given that some weekend and evening work will be required from time to time
• The initiative and the ability to work under pressure and to deadlines
• Educated to degree level or equivalent
• Good standard of written and spoken English and numeracy
• Strong IT skills, including Microsoft Word and Excel
• Administrative and database experience
• Good standard of written and spoken English and numeracy

To Apply

If you feel you are a suitable candidate and would like to work for this reputable School, please click apply where you will be redirected to their website to complete your application.