Administration Coordinator

Administration Coordinator 

Ewell, Surrey 

Full time 9:00 - 17.30pm Monday - Friday 

Permanent, Office based. 

Salary: £28,000 - £33,000 (DOE)
Sector: Healthcare/Nursing 

The post holder will be required to assist the Registered manager to provide day to day office support to constant development and improvement, also regarding the implementation of cutting-edge technologies and IT solutions.  We are looking for a team player who is willing for new challenges daily, as in this position no day is the same.

Overview of the role: To support the Registered Manager and Senior Leadership Team. 

• Reading and actioning of emails in consultation of Registered Manager, including printing and distribution of relevant emails to personnel and following-up on the same where necessary.
• Going through emails that need the attention of the Manager and to deal with them in order of priority daily. 
• Answering the telephone and keeping accurate notes and records of incoming and outgoing calls and follow up with relevant recipients in the organization. 
• Managing the post, filing and other relevant document management to be able to retrieve them effectively when they are required.
• Keep up to date with the company maintenance, insurance, staff training, maintenance of office equipment, purchasing of office supplies, maintain training profile updates, maintenance updates to meet the registration regulations. 
• Liaising with stake holders, social services, domiciliary practices and next of kin etc. as required.
• Supporting the day-to-day payables, receivables and documentation as regards invoices and reporting
• To deal with correspondence via incoming email and post.
• Promote the home to fill bed-vacancy and related documentation. 
• Monthly invoicing and accounting assistance to daily bookkeeping. Dealing with Funded Nursing care.   
• CQC and regular reporting online and monitoring progress. 
• Take dictation, audio and copy typing of meeting notes
• Carry out background research as requested. 
• Maintain filing system, including contractual, legislative and personnel filing system
• Care beans and Clocking system implementation. 
• To support with projects and new initiatives to develop the business
• Help to prepare, collect, and analyse surveys and update website and brochures. 
• Make sure the office is well maintained. 
• Any other tasks relating to the smooth running of an office administration 

The successful post holder will be able to demonstrate: 

• Excellent time management skills whilst keeping sight of goals amid all pressures.
• Be a team player
• Have excellent knowledge of Microsoft Office - Word, Excel (including knowledge of macros, pivotal tables, and statistical functions), PowerPoint, and Outlook.

If you have experience in a health care background and administrative support please click apply today!