Admin Assistant

We are currently recruiting for an Admin Assistant in Blackpool.

Pay rate:£11.75 per hour.

Hours: Full time and Part time positions available.

Contract duration: Temporary ongoing

Purpose:

To provide an effective and efficient administrative service to the Head of Department, Divisional Commander, and members of the Senior Management Team.

Duties:

• To provide general admin assistance for the Department as directed by Departmental Senior Management.
• Providing secretarial and administrative support by undertaking dictation, word processing, copying and circulation of documents.
• Support the Senior Management Team with the provision of timely, relevant and accurate management information relating to performance and resource management.
• Provide secretarial assistance to other members of Senior Management as required.
• Managing diary time and co-ordinating the diaries of the Departmental Senior Management Team.
• Deal with telephone and personal enquiries, using tact and diplomacy and responding to queries wherever possible.
• Coordinate and manage the diaries of management team as required.
• To carry out any other duties which are consistent with the nature, responsibilities and grading of the post.

Knowledge/Experience (essential):

• Providing a secretarial/PA service to manager(s)
• Maintain strict confidentiality, using tact and diplomacy.
• Inputting, updating, and maintaining computerised and manual filing/recording systems.
• Composing letters and memos and responding to routine correspondence and demonstrating a high level of attention to detail.
• Working on own initiative, investigating problems, developing solutions, and taking appropriate timely action to resolve them.
• Dealing with members of the public/working in partnership with other departments and agencies.
• Working to deadlines and tight timescales, within a busy environment.
• Working with minimal supervision, organising, and prioritising own workload.

Apply online or contact Terri O’Keefe at Peel Recruit.