Accounts Payable Administrator

Accounts Payable Administrator (hybrid working)

Contract duration: 6 months (maternity cover)

Location: Hengrove, Bristol

Hourly rate: £18.00 per hour (in scope of IR35)

Payment options available both PAYE and Umbrella.

- The ideal candidate should have experience in both Accounts Payable (AP) and Accounts Receivable (AR).

- Main responsibilities will focus on AP tasks, including matching invoices to purchase ledgers, processing payments, tidying up ledgers, and managing cash transactions.

- While prior experience with a manufacturer is not critical, a strong background in AP is essential.

- Familiarity with IFS is preferred, but experience with any ERP system is acceptable. Proficiency in Excel is a must.

- The role involves interaction with both suppliers and internal staff.

- Some international work may be required, primarily with suppliers in Canada and Australia.

- This is up to a 9-month maternity cover, with the ideal candidate starting as soon as possible.

- Initially, the role will require five days a week on-site, transitioning to a hybrid arrangement when feasible, possibly after three months.

Role:

1. Organization and Invoicing
   • Process production and non-production supplier invoices
   • Match supplier invoices to purchase orders (3-way match)
   • Deal with/resolve supplier queries
   • Prepare payment proposals and process bank payments
   • Post bank receipts and payments to the ERP system
   • Send out of BACS remittances

1. Reconciliations
   • Review purchase order balances and unapproved invoices on a weekly basis
   • Prepare bank reconciliations
   • Reconcile supplier accounts

3. Reporting and Continuous Improvement:

• Problem-solve and implement more efficient methods
• Participate in process improvement initiatives to enhance the effectiveness of the accounts payables function
• Ensure compliance with company policies and procedures and accounting principles
• Participate in other projects as assigned that relate to the overall goals of the department and organization

What we are looking for (Experience, Knowledge, Skills, Abilities, Education)

We each bring something to the table, and we are looking for someone who has:

Required Experience

• Previous experience working with A/P functions
• Proficiency in Microsoft Excel and Word

Preferred Experience, Knowledge, Skills, and Abilities

• Worked in and understand accounting for a manufacturing company
• Excellent communicator - written and verbal
• Flexible approach with hands-on attitude to tasks
• High attention to detail and organization skills
• Ability to work independently and collaboratively as part of team
• Strong written and verbal communication skills

Education & Certifications

• AAT Studier
• GCSE/A Level

Travel & Working Environment

• Hybrid with office environment, Monday - Friday
• The position may require working occasionally outside normal work hours
• Workload is shared with another employee
• No travel

Contact David Trogu (Bristol Office)

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