Accounts Assistant

Accounts Assistant 

Part time: 22.5 hrs a week 

Salary: £30,000 FTE

Epsom Based 

Flexible Working on the hours and days 

Responsibility for analysis of income, production of gift aid schedules, all aspects of the purchase ledger, ownership of petty cash, and supporting with month end postings and procedures for both the Charity and the Trading company.

Key Responsibilities         

Creditors invoices

•    Opening and distributing post 

•    Set up / maintenance of all Sage creditors accounts

•    Distribute purchase invoices to correct dept for coding / authorisation

•    Check codes and depts (against budget codes)

•    Scan invoices and authorisation to SharePoint

•    Input invoices into Sage, uploading a copy of the invoice/authorisation 

•    File paper copies

Creditors/staff payments

•    Download creditors reports from Sage 

•    Investigate any anomalies e.g. payments on account

•    Match credit notes to invoices

•    Input payments onto Barclays.net for supplier payments and staff expenses

•    Distribute payment remittances to suppliers and staff 

Debtors

•    Set up / maintenance of all Sage creditors accounts

•    Produce sales invoices/credit notes

•    Post sales invoices in Sage and Sales Force

•    Post sales receipts in Sage and Sales Force 

•    Match credit notes to invoices in Sage

•    Update membership debtors schedule 

•    Send monthly debtors statements 

Income

•    Download bank statements from Barclays.net and forward relevant statements to Fundraising Administrator

•    Maintain Income Sheet 

•    Download income platform reports for AF/ Stripe /Enthuse /JustGiving /SumUp /Donr / Benevity 

•    Produce and update checking spreadsheets for income received and logged in Salesforce

•    Bank Cash/Cheques received & log on income sheet 

Month end / year end

•    Produce HMRC Gift Aid Schedule (monthly) in correct format for submission

•    Produce month end schedules – Postage / text messaging service 

•    Update the health plan contributions spreadsheet

•    Update petty cash schedules / reconcile cash balance / post payments 

Benefits

• 26 days annual leave plus bank holidays 
• Parking on site 
• Cash back health plan 
• Staff meet ups twice a year 
• Annual Christmas concert
• The chance to get involved with multiple fundraising activities 

If you feel that you experience matches the responsibilities of this position, then please click APPLY NOW to be considered!