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Team Secretary
- City Of London, London
- £25,000 - £26,000 per annum
- 100+ applications
- Job type: Contract, full-time
- Date:
- Reference: 21162799
-
Duration: 6 Months
This role is working for a large professional services company based in London who strive on excellence and hard work with great rewards. This is a contract role for 6 months.
Roles and Responsibilities
• Be a workflow super user by keeping up to date on its capabilities and update users in a timely manner. Direct and coach the Central Finance Team on how to send their task requests off-shore using the workflow tool
• Provide audio and copy typing service using Word; PowerPoint and Excel
• Proactive management of diaries, organise all business travel and accommodation
• Order business cards
• Enter and maintain client information on internal databases eg. CRM
• Preparation of client fees and other financial administration as required
• Deal with any IT, voice and data requests/queries as required
• Input and submit expenses and timesheets
• Ensure all filing systems and archive records are accurate and up to date
• Build a comprehensive knowledge of the team's business and develop an understanding of the companies processes and procedures
• Deal with incoming post, distribute and highlight urgent post where necessary. Manage courier requests
• Return / Receive Paperchase files and send off-site where necessary
• Scanning, photocopying (non Document Production Centre) and binding documents
• Answering calls, taking messages and dealing with them efficiently and effectively
• Assist with the completion of Visa applications where necessary
• Work in conjunction managers to remain up-to-date on new joiners, leavers and secondments, to help keep hot desk areas tidy, to monitor printers and change toner cartridges as necessary
• Carry out any other ad hoc office based administrative tasks as and when required.
Qualifications and Skills
• 5 GCSEs grade A-C including English and Maths or equivalent
• Intermediate PowerPoint
• Intermediate Word
• Basic Excel
• Typing WPM 45
• Have excellent task management skills, team skills and a flexible approach.
Roles and Responsibilities
• Be a workflow super user by keeping up to date on its capabilities and update users in a timely manner. Direct and coach the Central Finance Team on how to send their task requests off-shore using the workflow tool
• Provide audio and copy typing service using Word; PowerPoint and Excel
• Proactive management of diaries, organise all business travel and accommodation
• Order business cards
• Enter and maintain client information on internal databases eg. CRM
• Preparation of client fees and other financial administration as required
• Deal with any IT, voice and data requests/queries as required
• Input and submit expenses and timesheets
• Ensure all filing systems and archive records are accurate and up to date
• Build a comprehensive knowledge of the team's business and develop an understanding of the companies processes and procedures
• Deal with incoming post, distribute and highlight urgent post where necessary. Manage courier requests
• Return / Receive Paperchase files and send off-site where necessary
• Scanning, photocopying (non Document Production Centre) and binding documents
• Answering calls, taking messages and dealing with them efficiently and effectively
• Assist with the completion of Visa applications where necessary
• Work in conjunction managers to remain up-to-date on new joiners, leavers and secondments, to help keep hot desk areas tidy, to monitor printers and change toner cartridges as necessary
• Carry out any other ad hoc office based administrative tasks as and when required.
Qualifications and Skills
• 5 GCSEs grade A-C including English and Maths or equivalent
• Intermediate PowerPoint
• Intermediate Word
• Basic Excel
• Typing WPM 45
• Have excellent task management skills, team skills and a flexible approach.
