Team Administrator

Our client and international, technology company based in Staines are looking for a Team Secretary to support their busy Sales and Marketing team this is a maternity cover initially for 9 months. This role is 35 hours a week working 9.30 - 5.00pm Mon-Fri. The salary will be pro rata'd from a standard 37.5 hour week.
Main Duties

Diary for VP EMEA Sales & Marketing and for the VP EMEA and General Manager whilst she is visiting the UK (she is based in France) and to work with her PA to assist with any UK based appointments.

• Collate monthly report for VP, EMEA Sales & Marketing.
• Organisation of sales meetings, compiling the agenda and liaising with internal/external speakers
• Co-ordination & booking of internal and external meetings & video conference calls, both overseas and in the UK and organise refreshments if necessary.
• To arrange all travel for EMEA Sales & Marketing employees (and for other departments if required) through our Travel Company. This will include the co-ordination of conference visits such as IBC & Sales conference together with arranging visas and sending invitation letters to customers and staff from other NDS worldwide locations.
• Expenses for VP EMEA Sales & Marketing.
• Administration of all documents that need authorisation (travel, expenses, invoices).
• To maintain departmental absence report for weekly input to HR.
• To maintain holiday records for department, update records for new employees and assist with any admin related to holiday records.
• General day to day administrative support to the Division and any other tasks/projects as necessary (such as assisting with the annual asset register, the purchasing of new hardware and new starter administration)

Personal Specification

• Must have good experience of using Microsoft Outlook, Word, Powerpoint and Excel.
• Must be well organised, have good attention to detail, initiative and the ability to prioritise.
• Knowledge of booking complex travel would be an advantage.
• This is a busy, varied role within a very exciting company in corporate offices in central Staines.

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy.Parkside Recruitment is an Equal Opportunities Employer.