Site Secretary - St Austell

The purpose of the Site Secretary is to provide an efficient administration and reception services for the site team.

Key Responsibilities:

• Provide general administrative support to the site team eg correspondence, monitoring the movements of the team, plus faxing, scanning, filing & photocopying etc
• Proactively deal with general queries when team members are unavailable
• Undertake general tasks, such as typing, filing, archiving, shredding confidential waste, faxing and distributing post daily etc
• Generate letters, reports, minutes etc accurately and deal efficiently with faxes and emails etc
• Complete and collate the return of site documentation required weekly/monthly to head office
• Ensure that all information, not captured in electronic format, is obtained from the project teams and is scanned and uploaded
• Uploading and downloading drawings and reports.
• Maintain records of drawings and the site drawing file and distribute to all sub contractors.
• Provide hospitality for guests
• Answer the telephone, transfer calls and take messages as appropriate and provide reception services

40 hours a week, Monday to Friday