Purchase Ledger Assistant

Purchase Ledger Assistant - Maternity Cover (10 month fixed-term contract)

Reporting to the Systems Accountant, the Purchase Ledger Assistant is responsible for providing assistance in purchase ledger duties.

The main responsibilities of the role include:

• Processing incoming invoices and credit notes, matching against purchase orders and also processing as standalone
• Providing assistance on how to raise purchase orders to other departments, which includes educating staff on the correct use of coding and descriptions
• Amending current purchase orders and possibly raise occasional purchase orders, providing assistance to other departments
• Answering and dealing with incoming telephone calls from suppliers that are chasing payment.
• Chasing departmental managers for outstanding / overdue invoices
• Reviewing and reconciling supplier statements
• Liaising with suppliers to resolve queries
• Carrying out weekly supplier payment runs for the UK & Foreign offices (multi currencies).
• Producing manual ad hoc payments & staff reimbursements by BACs, cheques and petty cash on a weekly basis
• Carrying out weekly filing of supplier correspondence
• Managing administration of staff credit cards
• Assisting with any other ad hoc purchase ledger duties when required
• Opening & distributing post in Accounts department
• Providing holiday, sickness and study leave cover for other team members

The ideal candidate will possess the following experience, skills and attributes:

Essential:

• Minimum 1 year purchase ledger experience
• Use of Microsoft Excel - Beginner Level
• Proven numerical skills
• Excellent telephone manner
• Ability to work as part of a team
• Excellent organisational skills
• Ability to cope under pressure
• Attention to detail

Desirable:

• Previous experience of working within an accounts department
• 5 GCSE’s graded C or above (including Maths and English)
• A levels in at least 2 subjects (or equivalent BTEC or GNVQ)
• Use of Microsoft Excel - Intermediate level
• Experience of Proactis and/or Sun

Special Conditions

This opportunity is for a 10 month fixed-term contract, with potential scope for extension.