Part Time Secretary, Personal Assistant

Our client based in the heart of Bromley are looking to recruit a PA /TEAM SECRETARY to join their team. This is a three month contract but there is a high possibility it will become permanent.

This is a part time role, three days a week 9am to 5pm, Tuesday, Wednesdays and Thursdays.

The purpose of the role is to provide PA support to the Joint Chief Executives and secretarial support to members of Directors Group, helping to ensure these roles are supported to efficiently and effectively deliver agreed strategy.

KEY RESPONSIBILITIES

1. PA and Team Secretarial Support

• Providing PA and secretarial support to the Joint Chief Executives, including diary and contact management, email monitoring, acting as the first point of contact for all enquiries relating to the Joint Chief Executives and drafting of reports and presentations as required
• Supporting members of Directors Group through delivery of secretarial support, including diary and contact management, co-ordination of meeting papers and briefings, travel and accommodation arrangements
• Organising Directors Group meetings including co-ordination of agendas, reporting requirements and minute taking
• Providing support and cover (calls and urgent items only) to the Governance Officer, as and when required
• To administer the CE Office budget

2. Internal Communications

• Gathering information for the fortnightly CE update and ensuring its circulation
• Reviewing and updating content on the CE section of the intranet

3. Budget Management

• Regular monitoring of the agreed budget for Chair and Joint Chief Executives, raising over or under spends with budget holder as and when necessary
• Administering budgeted expenditure within agreed delegation limits
• Ensuring the prompt processing of all expenses and other payments on behalf of the Joint Chief Executives and Director Group