Bookkeeping & Office Administration Coordinator

Our client, a company intent on providing excellent service levels and with a vision of growing their business model considerably in 2012, are looking for a Bookkeeping & Office Admin Coordinator to join their office in Bridgend.

Accounts & Bookkeeping - Accounts to 30% of job profile

- Set up SAGE Accounts package for in-house. (All bookwork is currently outsourced)

- Liaise with current bookkeeping company to transfer all information and set up the system in-house

- Sales ledger maintenance

- Purchase ledger maintenance

- Processing and typing of all orders

- Liaising with accountant to ensure accountancy compliance

- Debt collection from all customers

- Liaising with customers & suppliers regarding all accounts questions / queries

- Producing regular reports for business partners

All other duties listed below will account for 60-70% of the job profile

Customer Service

-  Supporting and assisting in all aspects of customer service

-  Liaise with customers should there be early or late deliveries and ensure all deliveries arrive within the schedule time

-  Liaising with external sales staff and agents dealing with enquiries and processing

  Orders.

-   Maintenance of the data base of customers, as required-   Customer contact - updating customer details

-   Sending out literature/information/samples as appropriate.

-   Compiling quotations, proposals and information required by customers.

-  To respond to all general enquiries to the business and fielding calls as necessary

Reception

- To undertake general reception duties as and when required

General

- General writing of letters and completing of information forms

- Maintenance of filing systems and photocopying

- Typing of all correspondence letters, photocopying, faxing, packing and mailing of correspondence/documents and marketing mailshots

- Updating & monitoring of existing systems and putting into place new systems as required

- Purchasing and stock control of all office stationery

- Maintenance of all office equipment and contracts.

- General administration support to partners of the business.

Person Specification:

-          Experience working with IT accounting systems, specifically SAGE Line 50

-          General office organisation                                                                               

-          Computer literate in Word, Excel and other computer packages

-          Loyalty                                                                                                

-          Attention to detail                                                                                             

-          Enthusiasm and strong work ethic                                                                     

-          Able to work under pressure                           &n