Admissions Assistant

Posted on 09/04/2012

IMMEDIATE START - CENTRE LOCATION!!!

BLC is a busy language school teaching English as a second language to international students who want to progress their careers, go on to university, or for leisure. Further details can be found on our website.

We have a team of 10 teachers and 7 admin staff with additional staffing in the peak summer months. The administrative team is responsible for student enrolments, marketing and sales, accommodation and finance.

This is a full-time position with a contract for 4 months. 

Line Management :

The Admissions Assistant will be line managed and supervised by the Admissions and Visa Officer.

Duties and Responsibilities:

Admissions

• Answering email enquires
• Processing applications received from EU students, agents
• Processing junior applications
• Collecting consent forms, flight details, airport transfer details, all payments received prior to arrival for juniors
• Liaising with Accommodation Officer about any accommodation enquires
• Using CLASS to keep aware of arriving or departing students for financial and booking details purposes
• Chasing departing students to confirm any extenders
• Chasing non-visa students for payments and flight details 4 weeks ahead on weekly bases
• Assisting with summer group bookings - entering data into database, synchronising important details such as meet and greet with flight details and bus arrival time, social programme, payments

Accommodation

• Sending out and receiving host-family applications
• Arranging airport transfers for arriving and departing students
• Organizing residence bookings (on spreadsheet and Class)
• managing damage deposit payments/refunds
• Helping  with placing students when necessary
• Contacting hosts with student arrival details
• Entering new home-stay data onto CLASS database
• Archiving

Other Responsibilities

• Attending weekly team meetings
• In the case of absence of other admin team members, be prepared to assist covering  with other team members if requested by your line manager
• Report any admin problems or difficulties to your line manager
• Any other tasks as deemed appropriate to the role
• Follow any general staff procedures such as signing in and out of the building
• Act in a professional manner at all times whilst in the Centre