Administrator

Organisation Description

Our client is a blue chip commerical organisation based in the Outskirts of Leeds City Centre. They are a service based company which has experienced rapid growth and have an urgent need for a temporary Administrator / PA to support the busy team.

Job Description

Key roles and responsibilities

- Supporting the business with day to day operations
- Record, compile, transcribe, and distribute minutes of meetings
- Coordinate and direct office services, such as post, filing , maintenance of records and documentation and housekeeping, in order to aid the team
- Make and confirm travel arrangements and hotel bookings (Domestic)
- Manage and maintain schedules of senior team members
- Screen and direct telephone calls as required
- Setup of virtual meetings, teleconferences etc.
- Respond to general office management queries from staff
- Open, sort, and distribute incoming correspondence, including faxes and email
Proofread documents
- Prepare agendas and make arrangements for committees and other meetings
- Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software
- Prepare responses to correspondence containing routine inquiries.
- Carry out clerical task as necessary, e.g. photocopying, laminating, filing
- Liaising with clients, suppliers and other staff as necessary
- Perform other duties as required

Person Specification

The successful candidate will have: 

- - Proven experience as a PA/Administrator gained within a corporate and fast moving environment
- Exceptional organisation and time management skills
- Motivated and resourceful
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records.
- Advanced knowledge of MS Word, Excel & PowerPoint and other office procedures and terminology and procedures
- Highly organised with excellent ability in coordination of people and resources
- Outstanding communication skills and professional, courteous manner
- High level of attention to detail and demonstrated proofreading ability